SCGIS 2018 Scholar Program Reviewers Page (2018 main)

This is the confidential REVEIWERS ONLY page with reviewing guidelines and resources for SCGIS Scholarship Program Reviewers and Mentors.


NEW: SCGIS 2018 Application

NEW: WWF-PDG Application Screen Capture, to help applicants prepare for WWF funding deadline

NEW: Scgis Public Application Resources page, & Scholar Program Timeline

2018 new changes summary (From Reviewers Guidelines Above)

NEW: Online Resource Page for REVIEWERS (Please do not share, this is a private URL for the SCGIS reviewer community only, below is the public page for applicant support)

NEW Online PUBLIC page for APPLICANTS: Includes new EFN funding resources. Please share broadly

NEW MEMBERS only link for 2018 program information (similar to public page above)

NEW focus on training and leadership abilities: the SCGIS Train-the-Trainer program is taking on more of the leadership of the SCGIS Scholarship program. This is in part because TTT has a much more active presence on-the-ground worldwide, conducting conservation GIS training courses throughout the year. It made more sense for our Scholarship program to become part of this great service and community. As a result, more emphasis is now being put on the potential teaching and leadership abilities of candidate scholars.

New tighter timeline: Applicant deadline to Reviewers Dec 31, Reviewers deadline Jan 15th. This tighter timeline is a consequence of some of the other program evolutions mentioned above and we hope can be improved next year. For 2018 we are again able to receive additional funding from World Wildlife Fund but this is contingent on meeting their January Deadlines for application.

New Resources for WWF Funding: WWF funding will only be for targeted countries (see list below), and these applicants will need to complete a parallel application to the WWF EFN program in early January. This is an online-only application process and it can be difficult to complete, so to help applicants we will be providing a PDF capture of the app. for informational purposes. Applicants can can use it to get their requirements and documents worked out, so that the online application process will go more smoothly for them. Since the WWF EFN application requires additional documentation such as a letter from their employer please encourage them to begin this process in early January so they have time. Additional details and specific help for WWF applications will be posted on the above PUBLIC page for APPLICANTS. (WWF COUNTRY LIST: Belize, Bhutan, Bolivia, Cambodia, Cameroon, Central African Republic, Colombia, Dem. Republic of Congo, Ecuador, Fiji, French Guiana, Gabon, Guatemala, Guyana, Honduras, Indonesia, Kenya, Laos, Madagascar, Malaysia, Mozambique, Myanmar, Namibia, Nepal, Papua New Guinea, Paraguay, Peru, Republic of Congo, Solomon Islands, Suriname)

New for 2018 is an expansion of outreach to potential mentors and reviewers to now include former scholars & TTT trainers, chapters, the international academic community, SCGIS board and committees, and current SCGIS members. Unlimited public outreach is not being considered such as postings to the SCGIS Listserver due to concerns about overwhelming our limited review time & resources. We are giving all reviewers and mentors as much liberty as possible in coordinating the application process in their respective areas of interest. However, we still must ensure that all reviews cover a few basic essential areas in order to be accepted, including:
1. A scoring system that will help you be as objective as possible and permit the global review to be objective.
2. Your NARRATIVE notes, comments, observations and personal knowledge of the applicant. These notes are often missing or minimal and we cannot emphasize enough the importance of your local knowledge and opinions about the scholar, provided in the form of descriptive opinions and thoughts, are to us. We will know less than nothing about them, about their country and their local circumstances, it’s up to you to explain!!!
3. New for 2018 is an evaluation of the candidates interests and experience in teaching either by direct conversation or by including any kind of spoken English certification they might have that you know to be reliable.


SCGIS 2017 Private Reviewers Resources Page, many docs and links

SCGIS 2017 Review Guidance v9 . and . 2016 Scholar Finalist Example Reviews

One-page summary of Chapter Scholarship Role: on (See below for a quick overview from the chapter guidebook of the chapter duties in the scholarship program)










SCGIS 2017 Scholar Program Frequently Asked Questions:

Today's Note from Mervyn Lotter outlining the basics of being a mentor for an applicant and helping them apply and navigate the new program:

"Dear Tasya The scholarship program has changed significantly this year (2017) compared to the past. I will try and summrise these below as well as answer your questions:
•As a Mentor, most of what you will need to know is provided on this webpage that Charles set up:
•You would probably want to provide this webpage to Jessica to assist her in better understanding the scholarship program and some frequently asked questions:
•It is important to note that Indonesia is one of the EFN countries, where WWF will be fully sponsoring some of the SCGIS scholars, so this means that Jessica stands a chance of having all her costs covered by WWF, but it does mean some earlier deadlines for her and you.
•In order for SCGIS to review EFN applications and make a recommendation to WWF, we (the SCGIS International Committee) need to receive (1) her completed application by the 10 January for internal assessment before making a recommendation to WWF. But we also require (2) that Mentors/or Chapters assess and score each application submitted to us. You would know the applicant and their role in conservation better than any of us so we will pay careful attention to any comments or notes that you provide in your assessment.
•In order to provide us with your assessment by the 10 January, you will need to ask Jessica to complete the application form by early January (for example) so as to provide you with sufficient time to review her application form. I hope I am making sense? Please dont hesitate to ask for better clarity.
•It is very exciting and wonderful that EFN countries can apply to this earlier funding cycle but do note that if Jessica or you miss this deadline, then Jessica's application can still be submitted and assessed together with the rest of the scholars from non-EFN countries later in February (to be submitted to SCGIS 1 March). So please do submit even if running a late for whatever reason.
•Lastly, you asked about the role of Mentor. In my opinion, Mentors were first introduced to try and allow for SCGIS to penetrate into areas that were not covered by existing Chapters. So any past SCGIS scholar could become a Mentor to someone who could benefit from the SCGIS Scholarship program, regardless of country or region. But I also understand it to include GIS professionals from within regions covered my Chapters, but where these professionals can advise, train, and capacitate new GIS users about the use of GIS in conservation. They can play more of a "tutor" role than a Chapter can given the capacity limits of Chapter that could not do so for all applicants received. This mentorship role can be more than merely assisting with scholarship application process, but also include training and advice.
•You dont formally "register" with SCGIS to be a mentor but you do need to indicate to us in writing (email as you have done) that you intend being a mentor and what countries could you cover or be a mentor to? You have currently indicated Indonesia and your willingness to assist (which is great and much needed!) . Are there any other countries you could potentially cover?
•The core responsibility of being a mentor is to (1) reach out to possible deserving applicants within your region (supplying them with the attached form) and (2) to ensure that you assess their application forms and provide your assessment and their original application to the SCGIS International Committee for final review.



Email address for sending in your applications and questions:
Alternate Email: . . . . Int'l Committee email;









SCGIS 2018 Formal Scholars Program (See also Summary Timeline on main scholarship program page.)


Example Documents Package v6 (note some of these docs especially the internal review xls contain the internal scorings and rankings of the 2016 scholars and applicants. We want to be open about the selection process so we can all learn how to improve our success each year, but please be judicious in your use of these internal review documents to make sure that the information about the applicants and scholars mentioned therein is treated carefully and sensitively. One of the hardest things to evaluate, honestly, is how sincere stated commitments to the SCGIS community are from folks who appear to have only recently joined, begging the question of whether they joined just for the scholarship program or not. Your ability to help us figure out which of your applicants have shown a sincere and ongoing commitment to your chapter, apart from scholarship opportunities, is one of the key factors in the final decision)







Excerpt from the current Chapter Guidebook: Summary of the Chapter's role in the Scholarship Program

4T-4.Required: Participate in the annual SCGIS International Scholarship Program
The primary way for chapters to participate is by coordinating the scholarship program in your region, making announcements, answering questions, and reviewing and ranking all of the applications from your area. The International program does the final global review to select the final scholars and we try hard to make sure every chapter has at least one scholar selected, but it’s not guaranteed, nor is having a scholar selected each year a formal requirement to maintain chapter status. What’s required is for you to participate in coordinating and reviewing to the best of your ability each year. In addition to this required commitment, Chapters who have a member attending the annual conference can also provide volunteers to help with the Scholars Training, Scholar Logistics and SCGIS Conference volunteer duties. Helper participants are more common in US Domestic andCanada chapters where a driver’s license is a useful resource, but nothing prevents helpers coming from other countries

Specific steps include;
1. Distribute the SCGIS scholarship announcement to your Alliance, Chapter members, Colleagues and Friends

2. Answer questions about the program and SCGIS from prospective applicants. When asked, provide advice and mentorship to help applicants who may be struggling with language or other issues.

3. Select from the pool of applications submitted to you, those you believe merit formal consideration for a scholarship. You may select by any means your group wishes to adopt, consensusand discussion, or scoringand ranking. Provide a narrative evaluation of eachfinalist selected per the reviewer's guidelines. You may also provide the ranks and scores, but it’s your narrative evaluation with your chapter’s personal knowledge of the applicant, their local work, their local community activities, and their reputation that carries the most weight in the global review.

3. Submit your selected finalists to SCGIS International per the guidelines.
3. If you are applying to be a conference helper or a training support person in the Train-the-Trainer program, submit your availability and funding needs to SCGIS International

4 To initiate a chapter, you must be able to send someone in person to meet with the SCGIS board of directors (See section 4T-8 below)

5. Even if none of your candidates receives a scholarship, any Chapter members can still attend the SCGIS annual meeting on their own in an official capacity as chapter representative, and take advantage of the discounted passes.