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Important Note: This is a backup page for the ESRI basic grant guidelines. The normal way to get the current guidelines is to send a blank email to grant@esri.com. It will auto-email back to you the complete 50k form. PLEASE NOTE that your ISP may route such forms to your spam or deleted folders (A free Yahoo mail account won't do that.) Please also ensure that your email provider will allow your inbox to accept an email of 50k in size.) If that doesn't work, you can also try to copy the form section below but please be careful, we have very specific email formats to cope with our spam/virus filters, and foremost among these is your form must be submitted as PLAIN text, not as an attached file. Unreadable or badly formatted submissions are the most common reason for grant request to fail. If you cut/paste the form directly into a word processor or Email file PLEASE CHECK that line breaks and spaces retain the correct format. The most common problem in using HTML pages is corrupt line breaks and spaces so please correct your format before submitting.
+++++++++++++++++++++++++++++++++++++++++++++++++++++
[ESRI NONPROFIT GRANTS PROGRAM]
[SOFTWARE/TRAINING DONATION version 4.2008]
ESRI Conservation Program (ECP) GIS Grant Guidelines
A geographic information system (GIS) is a computer-based system for
the storage, management, analysis, and display of geographic and
associated data. GIS is a powerful tool designed specifically for
integrating, analyzing and mapping all types of spatial information.
For more information, go to http://www.gis.com/
This email contains the instructions and form you can use to apply for
an ESRI grant of GIS products. You may request software, training,
books, GIS Data, ESRI conference passes, and SPOT Satellite Imagery
through the new "Planet Action" program.
A copy of this form is also at: http://www.esri.com/grant
Completing this application can take a significant amount of your time
depending on what you ask for. The review and approval of your
submitted grant can take several weeks. If you need ESRI products more
quickly than that, please contact your local sales office
(http://www.esri.com/company)
Any non-profit or non-government organization working for social
justice, environment, indigenous rights or public benefit in any
nation, or any individual volunteering for these types of groups, may
apply for a grant. There are no grant cycles or deadlines, you can
apply any time.
You'll be asked to pay $100 minimum to cover basic product, processing
and shipping costs, or explain your financial circumstances in more
detail.
CONTENTS:
Page 1 FREE GIS LEARNING AND SOFTWARE
Page 2 GRANT ELIGIBILITY and APPROVAL
Page 3 HOW TO COMPLETE THE APPLICATION FORM
Page 4 REQUIRED STATUS REPORT and MAINTENANCE GRANTS
Page 5 BOOK GRANTS
Page 6 TRAINING COURSE GRANTS
Page 7 CONFERENCE PASS GRANTS
Page 8 PLANET ACTION IMAGERY GRANTS
Page 9 WHERE TO GET MORE HELP
Page 10 HOW TO SUBMIT THIS APPLICATION
Remaining: Grant form
----------------------PAGE 1------------------------------
FREE GIS LEARNING AND SOFTWARE:
(see www.esri.com/grant, page 1)
If you don't know anything about GIS, a good place to start is:
http://www.gis.com/
If you want to learn how to use GIS software, a good site is:
http://support.esri.com/index.cfm?fa=knowledgebase.webHelp.gateway
If you prefer to study offline, the site above has numerous PDF
tutorials you can download (just look for: "Tutorials and Video")
For offline GIS study, you can also use this form with a $0 request and
a short justification to get either of the following self-paced ESRI
books free which each include trial versions of ESRI's software:
Getting to Know ArcGIS Desktop #101783
GIS Tutorial 2nd Edition Book with Media #106440
If you simply need to print out basic maps of a topic or region you are
interested in you may find all you need at one of the mapping service
web sites ESRI has helped create. These usually include a simple
browser ability that will let you zoom into and print from any of the
hundreds of national and global databases, including the paid
proprietary databases. (You can do this for free. If you want more
comprehensive access to any of the paid ESRI databases, send an ECP
grant application.)
Mapping Sites List:
http://www.gis.com/
http://www.geographynetwork.com
http://www.unep-wcmc.org/
http://www.conserveonline.org/
http://www.conservationmaps.org
http://www.esri.com/data/index.html
http://earth.google.com/
www.nationalgeographic.com/mapmachine
http://www.terraserver.com/
http://www.geo-one-stop.gov/
----------------------PAGE 2------------------------------
GRANT ELIGIBILITY and APPROVAL
Applications are reviewed by a volunteer team and so your review may
take 2-6 weeks. You are welcome to contact us if you have questions
about your status. If you have carefully followed the "*===MANDATORY
APPLICATION INSTRUCTIONS" below, you will receive several automatic
confirmations that your request was properly admitted into the
reviewing process. After that you may receive emails from your
reviewer, followed by an approval notice. This can then be followed by
emails from ESRI shipping and licensing as any remaining issues in
these areas are resolved.
Please check your inbox regularly for questions or responses from our
review team. Failure to respond to reviewer questions and comments is
the most common cause of application approval delay.
Grant decisions are based on the public interest value of your
proposal, the appropriateness of the software you have requested to
your intended use and the brief but technical examples of how you will
use the software tools you request. Please do not request advanced
tools unless you have the training and experience to use them.
----------------------PAGE 3------------------------------
HOW TO COMPLETE THE APPLICATION FORM
Instructions for each question:
*-==SPECIFIC REQUEST
*-Software request: Type your software request here. If not requesting
software just enter "N/A" or leave blank. ArcGIS Desktop has 3
licensing levels – ArcView, ArcEditor and ArcInfo. Please specify the
licensing level you are requesting. Do NOT just say "ArcGIS"! There
are also many ArcGIS extensions.
See these pages and documents for details:
What ArcGIS Desktop Product Do I Need?
http://www.esri.com/software/arcgis/about/gis_for_me.html
About ArcGIS Desktop:
http://www.esri.com/software/arcgis/about/desktop.html
ArcGIS Desktop Functionality Matrix List:
http://www.esri.com/library/brochures/pdfs/arcgis92-functionality-
matrix-list.pdf
ArcGIS Desktop can have single use or concurrent use licensing, please
specify the licensing types for all your requested software:
ArcGIS Desktop Licensing types:
http://service.esri.com/index.cfm?fa=help.faqList#faq4
ArcGIS Server Editions and Levels
http://www.esri.com/software/arcgis/arcgisserver/about/
editions-levels.html
http://www.esri.com/software/arcgis/arcgisserver/about/
functionality-matrix.pdf
System Design Strategies Technical Resource Document - ESRI Systems
Integration Services
http://www.esri.com/systemsint/kbase/strategies.html
*-Hardware platform [RPLATFORM]?: Please describe the computer you'll
use, make, model, RAM and type of CPU. GIS software comes in many
different versions depending on your computer and you need to get the
right version.
*-Operating system & version [ROS]?: Please describe the operating
system and version. Most ESRI GIS software runs on Windows XP, but some
versions are available for other & older platforms.
*- Online Access Capability [RWEB]?:
Free GIS data, tools and resources are increasing on the web.
Our program is concerned that this leaves behind a lot of people
who lack fast internet access. Your answers here help us
understand these issues and limitations.
Please enter "good" if your access is any type of broadband
such as DSL. If you have dialup access or slower, or can only
get online infrequently, please describe your situation.
*-PAYMENT: $100 (or edit & explain) [RPAY]?: $100
Payments for ECP grants are based on your ability to pay, the product
costs, and the justification of your need. You're expected to pay $100
minimum for any ECP software grant. It is normal for organizations with
established and significant budgets to pay 10% of the retail software
value at minimum. Costs for organizations with limited budgets are
evaluated on a case by case basis.
Please type in a specific payment figure in US dollars, please do not
just type "XX% discount"
EXTENSIONS: If you request any extensions to your ArcGIS Desktop
request, please add on $100 more for each extension requested. Please
also provide one extra paragraph of description and one extra of
justification saying why you need that specific extension capability
beyond what the basic software offers. Extensions developed by ESRI
including Spatial Analyst, 3D Analyst, Network Analyst, Geostatistical
Analyst, Maplex, Publisher, and ArcScan can be granted directly. Other
extensions are owned by third parties and may or may not be grantable.
ECP staff and reviewers do not provide software costs and grant value
documentation. In general, the retail values for some commonly
granted products are: Single User Arcview=$1,500. ArcEditor=$2,500
Extensions=$2,500 each. Concurrent User Arc/INFO=$10,000 Live training
courses=$500/person/day. Books average $50 each. Conference
passes=$1,000/person. For more specific values or to get a more
accurate idea of the retail value of what you are requesting please
contact your ESRI regional office.
*-I am authorizing you to bill me: _X_Yes __No
If you offer a payment, ESRI will have to bill you after grant shipment
and we require your approval to do so.
*-If applicable, bill the following Purchase order #:
If you use purchase order numbers you can provide one here, otherwise
you can leave blank.
[*O]==ORGANIZATION data: Please fill in the general contact information
for your organization.
Tax-exempt number: Please enter your 501(c)(3) or other number that
certifies you as a tax-exempt or non-government organization. If your
grant is approved, you will be contacted later by our shipping
department who will tell you how to fax them your tax exempt
certification prior to shipping. If you don't have a tax-exempt or non-
government status your grant will still be reviewed but your chances of
approval may be affected.
Web Site URL: If you have your own web site, or any site where your
work is described, please list it.
BUDGET information: Please enter your best estimates of your last year
total organizational budget, and your best estimate of last year's
total mapping budget if any, including hardware, software, salaries and
maintenance. The ECP actively lobbies other manufacturers and donors
for increased support to non-profit GIS and this information is
important.
[*C]==REQUIRED APPLICANT/STUDENT data: Please fill in your personal
contact information here. Please also use this section to provide
contact information for any students applying for training.
*-REQUIRED STAFFING- If you'll be the one using the software and you
are only requesting Arcview level then your answer here can be one
sentence: what is your background and experience that makes you
confident you can learn and use the software you are requesting?
Otherwise, the more complex or advanced your request, the more detail
you will need to provide here. Please provide a short work history,
list of skills and interests, and publications of the people who will
be working with the software. You have to be able to show that you have
the people with the skills, resources and commitments needed to
undertake GIS as a program or a project. If requesting advanced
products like ArcGIS ArcInfo, ArcGIS Server, or any specialized
extension product, please make sure you demonstrate here that you have
the specific skills needed to utilize and benefit from these products.
*REQUIRED DESCRIPTION of what you'll use the grant for:
This is the most basic question that EVERYONE contemplating their own
GIS should ask - and satisfactorily answer - before going on to
thinking about training, data, hardware, software, etc. Please answer
thoughtfully: Why do you really need a GIS? Will it really help? Even
though you can get software and training almost free, it will still
cost you a lot of time and effort; do you think it will be worth that
cost to your organization? For help, http://www.gis.com/ can provide
useful insights, and if you want a self-paced tutorial on how to plan
for a GIS, send a blank email to: gistutorial@esri.com
For each software product you are requesting please provide brief but
technical examples of how you intent to use the tools you request in
the context of your project needs and the product matrix document
<http://www.esri.com/library/brochures/pdfs/arcgis92-functionality-
matrix-list.pdf>.
We do not grant software without a documented need. We do not grant
advanced software unless the project and users are fully qualified.
Please do not send an unsupported ‘shopping list’, it will be rejected.
*REQUIRED JUSTIFICATION (CONFIDENTIAL)?
Enter here specific justifications for why you need a grant. You need
to explain the financial circumstances that require you to request this
grant.
----------------------PAGE 4------------------------------
*-- REQUIRED STATUS REPORT-Date you expect to submit your
- grant status report (MM/DD/YYYY, i.e. 11/04/2007)[OSTATDUE]?:
*- IF APPLICABLE: Date of your last status report [OSTATDATE]?:
Grantees are required to submit a status report on your use of the
grant within 1 year of receiving their granted software. Your status
reports make a big difference in our ability to find funding and
support to continue the grants program, to create new publications, and
to inform donors of the importance of funding conservation GIS. These
are also required if you apply for a grant of maintenance (see below)
There is no formal format for a status report, what we most want to
know are the facts on what a difference, positive or negative, the
grant made to your group and to your conservation mission. Specific
technical methods you used for analysis or cartography that might be
useful to others are especially welcome. Specific activist methods you
used that allowed your maps, reports or data to have a greater impact
in the public arena are equally welcome.
The status report should include example maps, descriptions of your
methodologies and a recounting of your efforts and/or successes in
research and/or effecting social/environmental change. You are
especially encouraged to submit photographs of the grant in use in the
field.
HOW TO SUBMIT YOUR STATUS REPORT
We prefer Email submissions with CD/DVD and/or hardcopy for backup and
very large files or high-res photos.
To submit your status report please include your full contact
information, you can cut/paste the "Organization" and "Applicant"
sections from your form to make sure you don't miss anything.
Email your status report to ecp@esri.com, just like with a normal grant
request, but add the special tag "@report" to your subject line. Please
do NOT include a grant request in your status report submission;
reports need to be in their own separate emails.
You may send your disks or hardcopies to:
ESRI Conservation Program,
380 New York St, Redlands, CA, 92373.
Tel: 909-793-2853
MAINTENANCE FEES:
ESRI’s software maintenance provides you with technical support, no
cost product upgrades and in some cases admission to the annual ESRI
User Conference. Almost all ESRI software products come with 1 year of
complimentary software maintenance.
After the first complimentary year you will be annually invoiced for
ongoing software maintenance. These fees can be significant if you have
been granted more advanced software.
If you do not wish to receive the ESRI software maintenance services,
please reply appropriately to the software maintenance quotation. You
are not required to pay for ESRI software maintenance.
If you wish to have ESRI software maintenance and cannot afford the
fees, have the option of applying for a grant waiver of ongoing
maintenance fees. We normally request that you pay a minimum of 10% of
the quoted fees. Exceptions can be made with adequate fiscal
justification.
When you apply for a maintenance grant, please be sure to attach the
maintenance quotation PDF file you received from ESRI. A current status
report is also required for any maintenance grant requests.
----------------------PAGE 5------------------------------
*-PICK A PUBLICATION
You may select one or two ESRI PRESS publications as listed at the ESRI
PRESS online bookstore:
http://gis.esri.com/esripress/display/index.cfm
To request at title you must provide the ESRI part number in addition
to the title. You do this by clicking on the "add to cart" button at
the bottom of each book's web page. Don't worry, you are not charged
anything to "add to cart"
Some of the best books for beginning GIS include trial ESRI GIS
software and self-study exercises, such as:
Getting to Know ArcGIS Desktop #101783
(NOTE: most of the content of this book comes free with all ArcGIS
software versions)
GIS Tutorial 2nd Edition Book with Media #106440
Other books help introduce Conservation GIS:
Conservation Geography: Case Studies" 2001 Book #87905
Native Geography Magazine part #87636
Land Trust Geography Magazine part #87724
Information other users, GIS research, ESRI products, and course
schedules is also available in ArcNews, ESRI's quarterly newsletter
which you can get free by visiting http://www.esri.com/news/index.html.
ArcUser is our free technical magazine which you can see online or
subscribe to at http://www.esri.com/news/arcuser/index.html
----------------------PAGE 6------------------------------
*-==COURSE/WEB PRE-REGISTRATION [CPREREG]?:
(see www.esri.com/grant, page 6)
You MUST complete the "Course Pre-registration" if you want to be
considered for any kind of training grant. Training grants are for
tuition waivers ONLY. You must still pay for your own travel and
accommodation.
ESRI offers year-round training in over a dozen different GIS topics.
Most of these are five-day courses taught monthly in Redlands and less
frequently at our regional offices. Current Course Schedules and
guidelines can be seen at: http://www.esri.com/training/index.html, or
you may contact the ESRI Learning Center directly at 909-793-2853
x1585.
Live Training grants are available ONLY within the USA, ONLY at one of
the ESRI Corporate Offices (For a list, see:
http://www.esri.com/company/contactusa.html). WE CANNOT GRANT courses
taught by "certified trainers" from other companies, on-site training,
or training outside the USA. If you live outside the USA you will need
to come to the USA to take your live training.
Live Training is only offered on a SPACE-AVAILABLE basis. Once you
apply for a course grant you are placed on a "standby" list and do not
have a confirmed seat. 10 days before the class starts, you MUST call
the ESRI learning center at (909) 793-2853 x1585. If there is space
available in that class you will then be granted a confirmed seat over
the phone.
The alternative Web-based training grant is for a pass code which will
allow you into the ESRI Virtual Campus (http://campus.esri.com) for a
6-month period in which you can take one course, moderated by a live
ESRI trainer. There are many different courses and the passes are
specific to one course and one person, so you have to specifically list
which course you want and the student's name. All of the courses have a
free "test-drive" module and you are encouraged to try them out before
requesting a free pass to the whole course. Please also note that you
may only request a pass to an entire course, we do not grant passes to
the individual modules and lectures. You are expected to complete the
entire course.
CLASS SCHEDULE CHANGES AND CANCELLATIONS:
Though the class schedule rarely changes, we sometimes find it
necessary to change the dates on which a class is offered, or to cancel
a class. We contact registrants at our earliest opportunity in the
event of a scheduling change or cancellation.
TRAVEL: Transportation to the training site is the registrant’s
responsibility. ESRI assumes no responsibility for nonrefundable travel
arrangement losses resulting from course scheduling changes or
cancellations.
LODGING: Registrants are provided a class location map and list of area
hotels. Registrants make their own lodging arrangements.
COURSE MATERIALS: All course materials are provided at the training
site.
RECOMMENDED ATTIRE: Casual dress is suggested.
----------------------PAGE 7------------------------------
*- ESRI USA Conference Passes [RPASS]?:
ESRI, the ESRI Conservation Program, and the Society for Conservation
GIS collaborate on annual international conferences in Southern
California each summer. The ESRI conference is the largest GIS
conference in the world, attracting 15,000 users and offering
workshops, specialized training, user group meetings and many other
unique and valuable opportunities. This form can be used to apply for
ESRI conference passes only, beginning in February of each year.
ECP software grantees covered by software maintenance may be entitled
to complimentary User Conference attendance. Please see this web site
for details:
http://www.esri.com/software/maintenance/benefits/registration-
guide.html
The ESRI Annual User Conference costs $1300 to attend but ECP grantees,
who do not qualify for complimentary attendance, may attend for only
$100 by filling out this section of the form. There is a conference-
wide party on Thursday night which you can attend at a subsidized
charge of $50 but you must say so on this form and make sure your total
conference fees are $150. If you cannot afford anything apply anyway
but please explain your circumstances and be sure to sign up for
volunteer tasks.
If you are on a per diem and can afford a larger contribution, please
note that your payment of greater than $100 (or >$150 with party fee)
will directly help us extend conference passes to more nonprofit,
tribal and international applicants.
In exchange for an ECP pass, we ask that each person devote some time
to volunteer "conference tasks" in the huge Conservation Hall where
hundreds of other conservation GIS users and society members will be
gathered to help us in various tasks and duties, such as giving a
presentation or paper, helping teach a children's workshop, helping set
up some exhibits.
FORM INSTRUCTIONS: Please first type in the number of passes you are
asking for. After that, please specify the names of the persons who are
applying for passes and after each name please specify how much you can
afford to offer for your pass.
After you have entered the number of passes and names, please fill out
the "Conference Tasks" section below. Your ability to volunteer for ECP
booth duties and/or give presentations on your work are an important
part of reviewing your grant request.
The ESRI and SCGIS conference dates are usually in July or August, and
are posted on the respective web sites <http://www.esri.com/,
http://www.scgis.org/>. If applying for a conference pass, please
review the list of tasks below and cut/paste in the ones you can do
into this section of the application form. If you are interested but
not yet sure what time you'll be free to help, or want to know more
about it, paste it in anyway since this isn't a strict commitment and
we will contact you in May and June to organize the tasks. You will be
sharing most tasks with 5-10 other people so it's a great way to
socialize.
*Give Small Paper: give an informal 15-30 minute
talk on what you do to an audience of 10-20 people:
TITLE:
ABSTRACT:
*Give Small Demo: give an informal 15-30 minute
workshop or demo on what you do to an audience of 10-20.
TITLE:
ABSTRACT:
*Give Large Paper: give a formal 30 minute paper
to an audience of 100
TITLE:
ABSTRACT:
*Give Children's Talk: Give a 30-90 minute talk/demo
on your topic to a "Conservation Camp" session with
10-20 kids in age ranges from 11 to 18. Provide your
talk title and the age ranges you think are best for it.
TITLE:
ABSTRACT:
*Staff: Help staff the conservation hall on (indicate day)
*Setup: Help set up the conservation hall on Monday
*teardown: Help tear down the conservation hall on Thursday Afternoon
CONFERENCE PAYMENT INSTRUCTIONS: If you want to pay for your conf pass
by credit card or online you CAN! After submitting this email and
receiving back confirmation that your request was approved, you then go
to the ESRI Conference Web Site, http://www.esri.com/ and click on
"ESRI User Conference" then on "Register online" Select "Complimentary"
as your Type of Registration, and if you don't have a customer number
just type in "999999" and go to the next page. If you asked for and got
a no charge pass you check "complimentary" again, otherwise this is a
secure web site, you can safely enter your credit card number, PO
number, or check number and you will be billed for the amount you
listed in your request, no matter what it says at the top of the page
for "amount due".
----------------------PAGE 8------------------------------
*-===PLANET ACTION SECTION: Applicant Program Proposal
PLANET ACTION provides grants of SPOT Imagery and ESRI GIS software for
locally-based organizations working on projects dealing with Climate
Change impacts and effects, in 5 program domains:
- human dimension & habitation
- drought, desertification and water resources
- vegetation, biodiversity, ecosystems
- oceans
- ice & snow cover
Grant application instructions for PLANET ACTION are found below. For
more info, see http://www.planet-action.org/
*-Title of your Project [PTITLE]?:
*-PROJECT DOMAIN: put an "X" next to the relevant domain.
You may also check off addition relevant domains if you need to but
please use a "*" for these so you primary choice is still clearly
marked by an "X"
*-EXECUTIVE SUMMARY of your proposal [PSUMMARY]?:
Please describe how your project relates either directly to climate
change, or to the ecological and social impacts caused by climate
change, and what your project actions will represent in terms of
minimizing or coping with those impacts.
*-PURPOSE of your Imagery/GIS project [PDESGIS]?:
*-METHODOLOGY of your Imagery/GIS project [PDESMTH]?:
Please describe the type of work you will be doing and any relevant
theoretical or practical standards that you are adopting in the
management and or analysis of your work.
*-RESULTS: describe expected solutions, strategies & outcomes
[PDESOUT]?:
What specific solutions or strategies for climate change impacts which
might have broader applicability are expected to result from your
project?
*-SCHEDULE: Summarize your project schedule, key dates and key
deliverables for the next year [PDESPLAN]?:
Please provide a summary time-line and schedule for the important
stages of your project and the outcome products, documents and reports
expected.
*-SERVICE- Which local groups are you involved with and how will your
project help them [PDESHELP]?:
At the field level in your project site, what local groups and
communities are you working with and what types of work are you doing
with them?
*-STAFFING- Short description of the people who will use the Imagery
and GIS products you requested & what background, skills & training
they possess relevant to those products.
[PDESPAX]?:
*-SCIENCE STAFF or SUPPORT - Who helps you with scientific questions,
methods and problems, what is their scientific background, and what do
they do? [ODESMNT]?:
Please describe any Scientific or Technical organizations involved in
project, or any designated scientific staff involved in the project,
and how they contribute to your project work
Please agree to all 7 of the following by typing "yes" before each one:
____The project will not be operated by a private company
____The project is non-commercial
____The project has no religious or ideological content or purpose
____You agree with the Planet Action Charter
(http://www.planet-
action.org/automne_modules_files/polyProjects/edited/
r422_93_pa_charter_v1.pdf)
____You will mention Planet Action sponsorship in your communications
on the project
____You will comply with the Planet Action data user license for the
use of satellite
imagery and with proprietary rights of any PA contributor, member or
partner.
____You will contribute a status report after the first year
containing narrative,
example maps and photos, and spatial data about your project work
during
the year
with specifics about which report materials are permitted to be posted
on the
Planet Action community web site.
*-PROJECT AREAS: Did you attach a shapefile with polygons
of your project areas or areas of interest, project name,
and Description (Y/N) [ODESFOOT]?:
As mentioned in the instructions, once you have prepared a plain
text email consisting of this form in plain ascii format, you may
attach any other background documents and zip files. To guard
agains spam filters, you may rename your attachments so they don't
end in suspicious suffixes like ".exe". Just make it obvious how
to rename them back, like "reportzip.RenameMe"
*-PROJECT AREAS: Did you attach an illustrated proposal with
field photos, example maps and example stories (Y/N) [ODESPRO]?:
See above.
EXPORT LAWS COMPLIANCE
You may NOT obtain grants or send software to any country
which has USA export restrictions, regardless of where your
offices are. This includes any country to which the United
States has embargoed goods, any person on the U.S. Treasury
Department's list of Specially Designated Nationals, any
person or entity on the U.S. Commerce Department's Table of
Denial Orders and any person or entity where such export,
reexport, or provision violates any U.S. export law. (For
current lists, see www.ustreas.gov/ofac/ )
----------------------PAGE 9------------------------------
*===WHERE TO GET MORE HELP
ALLIED ORGANIZATIONS AND PROGRAM WEBSITES
The Society for Conservation GIS: www.scgis.org
SCGIS is a membership group of all individuals active in
Conservation and GIS, organized as a non-profit
professional society to help provide technical support,
conferences and scholarships in Conservation GIS. Base
membership is $35/year which gets you into the excellent
annual technical conference and onto the mailing list.
Aboriginal Mapping Network: http://www.nativemaps.org/
AMN provides mapping and GIS resources for Native and First
Nation mappers to help with data, methods, training,
funding, legal, conferences and many other areas.
Indigenous Mapping Network http://www.indigenousmapping.net
"is an organization set up to empower native communities by
sharing essential tools which protect, preserve, and enhance
our way of life within our territories"
Greeninfo Network http://www.greeninfo.org/
GreenInfo Network is a non-profit organization that specializes
in helping public interest groups and public agencies.
The Nature Conservancy: http://www.conserveonline.org/
TNC's website includes full-text articles on many topics of
Conservation GIS and Conservation Science. You can also
access many of their national and international
biodiversity data layers here.
*===HISTORY: CHANGES for this form version:
Note on "PLANET ACTION" imagery grants added to program
Children's program added to conference
Prior versions:
A new submittal procedure simplified to a single email address.
2 books may now be requested instead of 1 for a basic grant
Extensions to the basic software may now be requested at extra
cost and extra justification.
A new submittal email address.
----------------------PAGE 10------------------------------
HOW TO SUBMIT THIS APPLICATION
This is a machine-readable form that will be used to
review, process and ship your grant request. This form is
for email submission only as directed below. There is no
other way to submit grant requests in this program.
To complete this form, Please type in your answer at the
end of each and every question, AFTER the colon (?:) You
can type as much text as you want and add or paste in as
many lines as you want between the colon (:) and the * at
the beginning of the next line.
Please do not erase any of the questions. Please DO NOT
erase the (?:) marker at the end of the question.
Make sure your completed form is in plain text
format. You can do this by editing the form in a plain
text editor like "notepad", or if using a word
processing program like MS-Word, be sure to save your file
out in a "text only with line breaks" format.
For spam filter reasons, you may NOT send your grant form
as an attachment, it must be the main body of your email
in plain ASCII text. You may include small attachments like
ESRI maintenance quote PDF files, as needed.
SENDING ATTACHED SUPPLEMENTARY MATERIALS:
We encourage you to include larger attachments such as maps,
shapefiles or geodatabases of your data & photos of your work
in the field. HOWEVER, these must be sent separately as
follows: First email in your grant request per the rest
of the instructions below, and make sure to mention in your
essay(s) that you are also sending supplementary grant materials
and what they are. Next, prepare a second email
of exactly what you just sent, but this time attach all of your
large attachments to it and include the tag "@attach" in
your subject line. This will ensure that the proper review
team receives your attached material for their part of the
review.
Except for mentors and as noted, each grant form applies to
just one grant/install location. To apply for a several grant
locations you'll need to send additional grant forms, one for
each location.
IMPORTANT! MANDATORY SUBJECT LINE PROTOCOL:
For spam filter reasons there is a specific formal subject
line rule described below. Failure to use the defined subject
line will risk your email being delayed or deleted without reply.
For the subject of your email, first type in the "#" or
"pound sign" (above "3" on many keyboards). Then your
organization's name immediately after, then a comma,
then space, then state and/or country, then a comma & space,
then the date, then a comma & space, then the grant "@" tags
summarizing what you are requesting i.e.
"#Rainforest Network, Canada, Nov 13 1997, @basic"
GRANT @ TAGS: These are at the end of the subject line and
ensure your request is processed correctly. We also
use them to route your request thru ESRI order entry so if
you get emails from us with additional tags, don't worry.
GRANT TYPE TAG: first specify all the things you are asking for.
Please include at least one of the following tags, you can include
serveral tags if you are asking for several things. If you include
tags for items you are not asking for it will delay your grant.
IMPORTANT EXCEPTION: You may NOT ask for BOTH @basic and @advanced.
Any advanced grant may include as many basic items as you want so
if you are asking at the advanced level please don't also list @basic.
"@basic" If you are applying for a basic conservation grant
limited to the ArcView level and its extensions
@medium If your application includes ArcEditor and its extensions
but nothing more advanced.
"@advanced" for any Advanced conservation grants ie Arc/INFO,
ArcServer
AND including any basic items needed as well
"@conference" if your request includes ESRI Conference passes
"@class" if your request includes ESRI Live Classroom Training
"@virtual" if your request includes ESRI Virtual Campus online
training
"@intl" REQUIRED if your grant is outside USA, must also cc
distributor
"@mentor" REQUIRED if you are applying as a mentor to someone else
"@planet" REQUIRED if you are applying for a PLANET ACTION grant
"@report" REQUIRED if your submission is a status report
"@attach" REQUIRED if you are sending attached material for a grant
request as a second email, as outlined above.
If you don't use any of the @ tags, your request will still be
received,
but it will take a little longer and the initial assumption will be
that
you just want Arcview.
GRANT PROGRAM TAG: Our reviewers are split into many different
specialties
to serve specific user communities. If your main preference is to be
reviewed within one of the following grant communities please specify
that program. If you specify no program you will be reviewed under the
general ESRI Conservation Program guidelines
"@cavekarst" For all caves and Karst enthusiasts
"@apga" For members of the American Public Gardens Assn
"@ci For Conservation International Partners only
"@indigenous" For all indigenous, native and first nations groups
"@public" For all non-conservation public servic grant requests
"@ecp" or blank For all conservation and other grant requests
EXAMPLE SUBJECT LINES:
#Bolivian Potato Project, Bolivia, Aug 15 2005, @advanced @virtual @ecp
@intl
This general conservation group is applying for Arc/INFO and
some online training and they are located outside the USA.
They must also cc to the ESRI Bolivia distributor in order for
grant review to begin.
#Sierra Watershed Project, Calif, Jun 12 2003, @conference @public
This US domestic public service group just wants a couple of ESRI
Conference Passes. they do not have to cc to an ESRI international
distributor.
#George Robertson, BC Canada, Feb 4 2006, @indigenous @conference @intl
This indigenous individual wants Arcview for a local project and
wants a pass to the ESRI conference. He lives outside the USA and
he must also cc to the ESRI Canada distributor in order for grant
review to begin.
#George Robertson, BC Canada, Feb 4 2006, @attach @indigenous
@conference @intl
This indigenous individual wants to send attached maps, photos and
data about his work to supplement his grant request, using a second
copy email and putting all of his attachments onto that with the
"@attach" tag
#International Karst Program, Sri Lanka, Aug 15 2007, @basic @cavekarst
@intl @mentor
This global cave conservation group based in USA is applying for
5 copies of Arcview for their colleagues and partners in Sri Lanka
They must also cc to the ESRI Bolivia distributor with the special
"Mentor" notice at the top in order for grant review to begin.
HOW TO SUBMIT YOUR APPLICATION:
To submit this form, email it to: ecp@esri.com
You MUST ensure that you have deleted all of these instructions
as requested at the top of the form, have followed the specific subject
line rules above.
Unless specifically requested, please do not cc your initial
application submission directly to grant reviewers as it may
confuse and delay your review.
Please keep a copy of your email.
INTERNATIONAL APPLICANT SUBMISSION:
Besides including the "@intl" tag, you must cc an additional
copy email to the ESRI International Distributor for your country.
ESRI's International distributors are listed on our web site at:
http://andes.esri.com/intldist/contactint.cfm )
If you have any questions after submitting your request or
want to know grant status, resubmit using the same subject line
and just ask your question at the very top.
AFTER YOU SUBMIT YOUR EMAIL:
When your email is succesfully sent, you should quickly receive
one or more automatic confirmation emails depending upon your
request and what "@" tags you included. Some of these may be
warnings that you made some mistake in the subject line but these
are typically minor errors. If you recieve NO autoreplies then
something more serious is wrong and you'll need to re-try. ESRI
email servers have very agressive domain blocking that may forbid
your email from coming in, so always try another email address if
you can or a free yahoo or gmail address. If you have problems you
can also try to send a short query to ecp2 at esri dot com. We
maintain an alternate address as backup but we don't check
it often unless someone tells us they need to use it. This
alternate address is "CONSMAP" on gmail.
When your request is approved you will
get a copy of your original request with the approval. Shipping
can then take 1-4 weeks depending upon subsequent licensing
issues and questions. All ESRI software is shipped as standard
media kits that contain all our software. There is a post-shipment
licensing and registration process that formally activates
what you got in your grant. Some licensing is annual and
has to be renewed, some is permanent, they all require different
forms and procedures prior to installing so make sure you allow
time for that in your installation planning.
After your grant is approved, watch for the critical license
file email from ESRI. It will arrive a week or 2 after your
grant ships and it will contain the activation codes needed
to unlock your software installation so it will actually run!
Please remember save that license file to an offline storage
so you can reinstall in case of computer problems.
If your request is granted, information about your grant
may be posted on the ESRI Conservation Program (ECP) web
site at www.conservationgis.org.
The existence of this grant program is thanks to the
thousands of grantees before you who were kind enough to
share their maps, reports, letters, stories, photos &
clippings with ESRI as they developed their GIS and map
programs. Anything you'd like to share with us as you
progress will help keep our grant program going for those
who will need it in the future.
Thank You
Charles Convis, ESRI Conservation Program Coordinator
380 New York St., Redlands, CA, 92373
tel: 909-793-2853 x2488 fax: 909-793-5953
email: ecp2 at esri dot com
--------------------APPLICATION FORM----------------------
+++++++++++++++++++++++++++++++++++++++++++++++
IMPORTANT! IMPORTANT! IMPORTANT! IMPORTANT!
BE SURE YOU HAVE FOLLOWED THE FORMATTING, SUBJECT
LABELLING AND SUBMISSION INSTRUCTIONS EXACTLY AS DESCRIBED
IN THE SECTIONS ABOVE OR YOUR APPLICATION CAN NOT BE
PROCESSED!
====Please Delete everything above this line====
[ESRI CONSERVATION PROGRAM]
[SOFTWARE/TRAINING APPLICATION FORM v4.2008]
===BASIC SECTION: Mandatory for all applicants===:
*-Today's Date [RDATE]?:
*---SPECIFIC REQUEST
*- Software request ( Be specific ) [RSOFT]?:
*- ESRI-Press Books? (type "yes" or leave blank) [RBOOK]?:
*- Training days (type # of days or leave blank) [RTRN]?:
*- ESRI USA Conference Passes [RPASS]?:
*- Planet Action Request (type "yes" or leave blank [RSPOT]?:
*---YOUR COMPUTER DETAILS
*- Hardware platform [RPLATFORM]?:
*- Operating system & version [ROS]?:
*- Online Access Capability [RWEB]?:
*---PAYMENT: $100 (or edit & explain) [RPAY]?: $100
*- Please ship to this address: (or edit) _X_ORGANIZATION __APPLICANT
*- Please bill to this address: (or edit) _X_ORGANIZATION __APPLICANT
*- I authorize you to bill me (edit if no) _X_Yes ___No
*- If applicable, bill to the following Purchase order #:
*-- REQUIRED ORGANIZATION data
*- Organization Name [ORGNAME]?:
*- your tax-exempt number if any [OTAX]?:
*- Street/Fedex address [OADDR1]?:
*- Street Address line 2 [OADDR2]?:
*- Mailing Address [OADDRM]?:
*- City [OCITY]?:
*- State ( 2-letter code) [OSTATE]?:
*- Zip or Postcode [OZIP]?:
*- Province (if any ) [OPROV]?:
*- Country (i.e. USA) [OCNTRY]?:
*- Office phone with area code [OTEL]?:
*- Office fax with area code [OFAX]?:
*- Main email [OEMAIL]?:
*- Org Web site URL if any [OWEB]?:
*- Your Organization's total budget last year [OBUD]?:
*- Your GIS program budget last year [OGISBUD]?:
*-- REQUIRED APPLICANT/STUDENT data
*- Your full name and any initials [CFIRST]?:
*- Your honorific (i.e. Dr., Mr. Ms.) [CPREFIX]?:
*- your personal Street/DHL address [CADDR]?:
*- your City [CCITY]?:
*- your State ( 2-letter code) [CSTATE]?:
*- your Zip or Postcode [CZIP]?:
*- your Province (if any ) [CPROV]?:
*- your Country (i.e. USA) [CCNTRY]?:
*- Your direct phone number [CTEL]?:
*- Your direct email address [CEMAIL]?:
*--REQUIRED STAFFING- Who will use the software grant? [ODESPAX]?:
*-- REQUIRED DESCRIPTION Essay on how you'll use the grant [OUSE]?:
*-- REQUIRED JUSTIFICATION(CONFIDENTIAL)? Essay justification
- on why you require a grant [OWHY]?:
*-- REQUIRED STATUS REPORT-Date you expect to submit your
- grant status report (month/day/year, i.e. 11/4/99)[OSTATDUE]?:
*- IF APPLICABLE: Date of your last status report [OSTATDATE]?:
*-- PICK A PUBLICATION: Please enter any 1-2 ESRI press titles
WITH their ESRI part# i.e.: "GIS in Public Policy part #83202"
*-== COURSE/WEB PRE-REGISTRATION [CPREREG]?:
- CLASS:
- Dates:
- Location:
- Student Name:
*== FOR ESRI CONFERENCE PASS GRANTS ONLY: VOLUNTEER
- TASKS YOU CAN DO OR TITLE & ABSTRACT OF YOUR PAPER [FTASK]?:
*-===PLANET ACTION SECTION: Applicant Program Proposal
(you may delete this section if you are not applying)
*-Title of your Project [PTITLE]?:
*-PROJECT DOMAIN: put an "X" next to the relevant domain:
__vegetation, biodiversity & ecosystems
__human dimension & habitation
__drought, desertification and water resources
__oceans
__ice & snow cover
*-EXECUTIVE SUMMARY of your proposal [PSUMMARY]?:
*-PURPOSE of your Imagery/GIS project [PDESGIS]?:
*-METHODOLOGY of your Imagery/GIS project [PDESMTH]?:
*-RESULTS: describe expected solutions, strategies & outcomes
[PDESOUT]?:
*-SCHEDULE: Summarize your project schedule, key dates and
key deliverables for the next year [PDESPLAN]?:
*-SERVICE- Which local groups are you involved with and how
will your project help them [PDESHELP]?:
*-STAFFING- Short description of the people who will use
the Imagery and GIS products you requested & what background,
skills & training they posess relevant to those products.
[PDESPAX]?:
*-SCIENCE STAFF or SUPPORT - Who helps you with scientific
questions, methods and problems, what is their scientific
background, and what do they do? [ODESMNT]?:
Please agree to all 7 of the following by typing "yes" before each one:
____The project will not be operated by a private company
____The project is non-commercial
____The project has no religious or ideological content or purpose
____You agree with the Planet Action Charter
(http://www.planet-
action.org/automne_modules_files/polyProjects/edited/
r422_93_pa_charter_v1.pdf)
____You will mention Planet Action sponsorship in your communications
on the project
____You will comply with the Planet Action data user license for the
use of satellite
imagery and with proprietary rights of any PA contributor, member or
partner.
____You will contribute a status report after the first year
containing narrative,
example maps and photos, and spatial data about your project work
during
the year
with specifics about which report materials are permitted to be posted
on the
Planet Action community web site.
*-PROJECT AREAS: Did you attach a shapefile with polygons
of your project areas or areas of interest, project name,
and Description (Y/N) [ODESFOOT]?:
*-PROJECT AREAS: Did you attach an illustrated proposal with
field photos, example maps and example stories (Y/N) [ODESPRO]?:
*-===END-this is the end of the ESRI grant application
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