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Important Note: This is a backup page for the main ESRI general grant guidelines. The normal way to get the current guidelines is to send a blank email to ecpgrant@esri.com. It will auto-email back to you the complete 100k form. PLEASE NOTE that your ISP may route such forms to your spam or deleted folders (A free Yahoo mail account won't do that.) Please also ensure that your email provider will allow your inbox to accept an email of 100k in size.) If you must, you may also try to copy the form section below but please understand that we have very strict email rules to ensure that your grant submissions are not deleted by spam/virus filters, and foremost among these is your form must be submitted as PLAIN ASCII text, not HTML, not as an attached file. Non-ASCII submissions are the most common reason for grant request submissions to fail from being deleted. This does not apply to attached maps and photos AS LONG AS the main email is a standard plain ASCII text. If you don't know how to prepare a plain ascii file please use the auto-email. If you cut/paste the form section directly into a word processor or Email file PLEASE CHECK that line breaks and spaces retain the format of this page. The most common problem in using HTML pages to create ASCII text is corrupt line breaks and spaces so please correct your format before submitting.
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[ESRI NONPROFIT/CONSERVATION GRANTS PROGRAM]
[SOFTWARE/TRAINING GENERAL DONATION version 1.2008]
GENERAL GRANT GUIDELINES
This email contains the instructions and form you can use
to apply for a GENERAL ESRI grant of ANY ESRI Conservation
Program offerings. Please make sure you have the most current
version by checking www.esri.com/ecpgrant or sending
a blank email to ecpgrant@esri.com
If you are new to GIS and just need beginning training,
books or software this is the wrong form, please instead
get the much simpler "Basic" form by sending a blank email
to grant@esri.com or go to www.esri.com/grant
NEW with this form is the addtion of the "PLANET ACTION"
grants of SPOT Satellite Imagery for groups working on or
affected by Climate Change impacts (See Page 4)
After the table of contents below there is general information
about GIS, general information about grant eligibility,
how to contact us for help, step-by-step instructions for the
form, and finally the grant form itself.
THIS IS A TIME-CONSUMING PROCESS! Expect to spend several
days to weeks completing your application. and several
days to weeks for the grant review. If you need ESRI
products more quickly than that, please contact your local
sales office (www.esri.com/company)
The ECP grant program provides donations and discounts of
GIS software, data, books and training. We do not currently
grant hardware or cash, but we partner with many
other groups who do (see pg 11) Any non-profit or non-government
organization working for social justice, environment, indigenous
rights or public benefit in any nation, or any individual
volunteering for these types of groups, may apply for a grant.
There are no grant cycles or deadlines, you can apply any time.
Most email addresses here spell out the "@" and ".com" in order
to foil spam harvesters. Where you see "at" change to "@" and
where you see "dotcom" change to ".com" etc.
Thank You
Charles Convis ESRI Conservation Program
380 New York St., Redlands, CA, 92373 (ecp2 at esri dotcom)
-------------------------PAGE 1-----------------------
CONTENTS PAGE 1
-WHAT IS GIS? PAGE 2
WHAT ARE THESE GRANTS ABOUT? PAGE 2
*===HOW TO MAKE MAPS FOR FREE RIGHT NOW PAGE 3
HOW TO GET FREE TRAINING PAGE 3
*===GIS IMPLENTATION PLANNING TUTORIAL PAGE 3
-APPLICATION GUIDELINES PAGE 4
*===ELIGIBILITY PAGE 4
*===OTHER CATEGORIES OF ESRI GRANTS PAGE 5
*===TRAINING GRANT GUIDELINES PAGE 6
*===INTERNATIONAL GRANTS PROGRAMS/GUIDELINES PAGE 8
*===HELP RESOURCES AND OTHER GRANT PROGRAMS PAGE 11
-HOW TO COMPLETE THIS APPLICATION PAGE 12
*===HOW TO SUBMIT THIS APPLICATION PAGE 13
*===SECTION BY SECTION INSTRUCTIONS FOR FORM PAGE 14
HARDWARE PLATFORM PAGE 14
SOFTWARE REQUESTS PAGE 15
SOFTWARE UPGRADES PAGE 16
EXTENSIONS TO PRIOR GRANTS PAGE 16
DATA REQUESTS PAGE 16
BOOK REQUESTS PAGE 17
TRAINING REQUESTS PAGE 17
WEB TRAINING PASSES PAGE 17
$100/$150 CONFERENCE PASSES PAGE 18
COST AND PRICING INSTRUCTIONS PAGE 19
ANNUAL MAINTENANCE FEES INSTRUCTIONS PAGE 20
ORGANIZATION DATA INSTRUCTIONS PAGE 21
REQUIRED STATUS REPORT INSTRUCTIONS PAGE 24
PRIOR GRANTEES INSTRUCTIONS PAGE 25
COURSE PRE-REGISTRATION INSTRUCTIONS PAGE 25
CONFERENCE VOLUNTEER TASKS PAGE 26
ADVANCED SECTION INSTRUCTIONS PAGE 27
PLANET ACTION GRANT INSTRUCTIONS PAGE 28
-APPLICATION FORM PAGE 29
*===BASIC SECTION
*===ADVANCED SECTION
*===PLANET ACTION SECTION
-------------------------PAGE 2-----------------------
WHAT ARE THESE GRANTS ABOUT?
At the most basic level, page 3 will direct you to where
you can find free GIS software, data, and websites, no
application form required. In many cases you'll be able to
make a rudimentary map in just one session or so and that
may be all you need. If you decide you need to turn to an
outside GIS service or consultant, these same web sites can
help you refine your understanding of GIS so you can do a
better job selecting and directing a service provider. The
Help Resources listed on page 11 include many organizations
and networks devoted to providing free or low-cost mapping
and analysis services to non-profits of all types. These
groups and the sites on pg. 3 will also help you in the
event you decide to return to the ECP grant program and
submit a formal application.
If you need to actually make maps from your own desktop and
work with some data you already have, the "Basic" level of
ECP grants can provide our basic mapping software like
Arcview, some good world and national datasets, basic
live or web-based training courses, and some self-paced
training books and background books. You can expect to spend
1-4 hours working on a "Basic" application.
If you need to do analysis and science, to work with data
sets from many other partners, to help others learn GIS, or
to prepare maps or reports for your members, your programs,
the public then the "Advanced" level of grants are for you.
There is no limit to what you can ask for at this level,
but expect to spend a day to a month working on your
application.
Building an effective GIS program takes substantial time
and commitment. Dedicated leadership by a single
individual taking responsibility for building the GIS has
proven to be critical in prior grants. This is not
something that can be done by committee, and prior skill,
background or credentials are not nearly as important as
persistence, patience and commitment. Lack of data
hampers most groups despite their resources and skills and
locating or obtaining good data can consume the lion's
share of your time. In short, learning and utilizing GIS
technology is not easy. The fact that computers can
accomplish these tasks does not mean that you can push a
button and produce an analysis or map. Building a working
GIS will take at least 12 months of half-time work before
you can begin to produce the products (maps, charts,
reports, analyses) useful in conservation activities. This
estimate assumes that you begin with no direct GIS
experience, but that you have average computer skills with
Windows databases and word processing, as well as good
scientific and/or community organizing skills.
-------------------------PAGE 3-----------------------
*===HOW TO MAKE MAPS FOR FREE RIGHT NOW
MAKING MAPS FOR FREE: There are an increasing number of
web-based mapping sites where you can create and print a
growing variety of environmental, social and base maps.
The best starting place to learn about GIS and maps is:
http://maps.esri.com/
For an overview and sampling of free mapping services, see
http://www.geographynetwork.com/freeresources.html
You can make 3d maps at Google Earth: http://earth.google.com/
You can analyze and map US census data for any state at:
http://maps.esri.com/ESRI/mapobjects/tmap/tmap.htm
Map the EPA's Toxic Release Inventory System by ZIP Code:
http://maps.esri.com/website/toxicweb
Map local pollution info (via Environmental Defense Fund):
http://www.scorecard.org/
FREE SOFTWARE AND MAPS
GO TO: Geography Network, http://www.geographynetwork.com/
ArcExplorer Web is a custom mapping application that lets
you view one or multiple map services in your Web browser
without any special plug-ins or applets. The free web
page provides 23 functions you can do, anywhere in the
world on the following default datasets: US National
Hydrology, US Census Population Density & USGS National
Elevation Data Map, and Global Land Use & Relief Map. You
can also access the Geography Network servers list (click
the "add services" (+) button) from this mapper and add on
dozens of free map services including:
--United Nations Environment Program and World
Conservation Monitoring Centre: World Heritage Sites,
World Basemaps, Marine, Conservation
--The Nature Conservancy: Maps-to-Place, Parks in Peril,
Last Great Places, US Cities, Roads, Lakes, Ecoregions,
World Wildlife Fund Global Ecoregions, US 1:250k topo
basemaps. The TNC service also includes outlines of all
worldwide Iconos/Space imaging sattelite images with the
ability to link to, examine, print or download each image
(one at a time). You can also access this same data using
TNC's own mapping software at: www.conserveonline.org
--TeleAtlas, Route Server Basemap and USA and European
Roads, Towns, Boundaries, Points of interest
--ESRI: about 80 layers of national and global data
including US and Global basemaps, dams, World Wildlife
Fund, Imagery, Vegetation, Population, soils, pollution,
Census.
--NIMA (US National Imagery and Mapping Agency) Global
data sets available include Vector Smart Map (VMap) Level
0, at a scale of 1:1,000,000, and VMap Level 1, at a scale
of 1:250,000. The Digital Chart of the World is an older
version of these data and is widely available free.
ON THE Geography Network (http://www.geographynetwork.com),
The MAPS section will launch the "Geography Network
Explorer" minibrowser, sort of a reduced version of the
Arcexplorer Web, but which will still let you zoom around
and print free from many national and global datasets,
including: Vmap global basemap, World Population Density,
Sattellite Imagery, Elevation, Transportation. You can
download this software for free at:
http://www.esri.com/software/arcexplorer/index.html
The FEATURED PUBLISHERS section will let you zoom and
print from any of these publishers datasets, even the ones
that are paid access only. Satellite Imagery however is
only available as small samples. You can see any of GDT's
excellent streets data, updated regularly. Clicking on
"GDT" launches the Geography Network Explorer with info
about GDT, and clicking on page 2 takes you to a "Live
Data and Maps" section for US Street Maps, and clicking on
the "View Map" button will open up a free map into their
full dataset. The further you zoom in the more you will
see, right down to your own streetcorner. For other
functions you'll have to pay.
Another good site to research free data is:
http://www.cast.uark.edu/local/hunt/
In the US, many state and federal agencies provide free GIS
data download sites that include topo maps and digital
aerial photography (DOQQ's), see:
http://www.geo-one-stop.gov/
http://www.fgdc.gov/index.html
DEMOGRAPHICS
http://www.esribis.com/, and type in any zip code in the
upper left window,
you'll get a report with 15 of the available 10,000
variables on demographics including race, gender, household
income and value and 5-year trend forecasts.
See also the Sourcebook series at
http://gisstore.esri.com/acb/showprod.cfm?&DID=6&CATID=15&O
bjectGroup_ID=882
http://maps.nps.gov/
National Park Service Interactive Map Center lets you
create and print your own base maps and park brochure maps
for geographic reference and navigation to and within parks
http://www.hud.gov/emaps
HUD E-MAPS: Healthy Communities Environmental Mapping (HUD
E-MAPS) is a free Internet application that combines
information on HUD's community development and housing
programs with EPA's environmental data.
NGS Topo! Map Service - Preview, then the "View Map" button
Can zoom in and out anywhere in the USA to see a national
shaded relief map or as you zoom in it changes to a 1:100k
topo and even close it changes to a 1:24k topo maps joined
together seamlessly. You can print anytime for free.
FREE TRAINING: You can take a free sample class in ESRI's
virtual campus at http://campus.esri.com/. There are many
specialty classes there as well, growing all the time.
There is also a GIS Implementation Planning tutorial which
teaches the basic principles of GIS and is especially
useful for GIS users who want some help clarifying and
planning all of the different elements that go into a
successful GIS. For a copy of the tutorial, please send a
blank email message to gistutorial@esri.com Please note
that the tutorial is approximately 24 pages, and any
applicant is invited to submit completed tutorials as part
of their ECP grant application.
There are a series of books and magazines on Conservation
GIS that you can order from the following web site:
http://gisstore.esri.com/acb/showprod.cfm?&DID=6&CATID=12&O
bjectGroup_ID=690
-------------------------PAGE 4-----------------------
-APPLICATION GUIDELINES
Our ECP grants cover any ESRI-produced software of ANY
version, book provided they are ESRI PRESS, ESRI USA live
training, Web-based training and data products, in any
quantity, to organizations from any country.
In 2008 we added the "Planet Action" program founded by
SPOT Image with ESRI as a co-founder. PLANET ACTION provides
grants of SPOT Imagery and ESRI GIS software for locally-based
organizations working on projects dealing with Climate
Change impacts and effects, in 5 program domains:
- human dimension & habitation
- drought, desertification and water resources
- vegetation, biodiversity, ecosystems
- oceans
- ice & snow cover
Grant application instructions for PLANET ACTION are on
page 28. For more info, see www.planet-action.org
*===ELIGIBILITY
Grants are made on a case-by-case basis to non-profit
organizations, programs and individuals active in public
service and nature conservation, including but not limited
to 501c3 organizations, University programs, Botanic Gardens
and Museums, Native and First Nations groups, Local Parks,
Watershed commissions, Social Justice and local volunteers.
If you are requesting software, you'll be expected to show
that you have adequate hardware, staff, and training to run
the software you request. See Page 14 for more details on
hardware requirements.
All Grants have the condition that they may only be used for
non-profit work and may not be used for private commercial work.
Grants are not normally made to private commercial organizations.
GRANTS to INDIVIDUALS
Individuals who help as volunteers for conservation or social
benefit causes or organizations may also qualify for an
"individual"grant regardless of their formal employment. We
recognize that groups often have difficulty keeping trained GIS
staff especially as volunteers, whereas a dedicated individual
can contribute broadly to many groups over time. Such "Individual
grants" can have lasting beneficial effect for conservation.
The primary criteria for approving individual grants is
your history and track record of service to non-profit
groups, which you document either by completing the "advanced"
section of the form or providing this information in your
grant justification essay. The restrictions on individual grants
are that they may never be used for commercial or profit-
making work and you'll be expected to submit annual status
reports on your work like any other grantee.
Sometimes it happens that a grant which began as a private
individual grant begins to be used for fee-for-service work.
In these cases you are allowed to request a transition of
your non-profit license over to a standard commercial license.
You will have to pay back and current fees at a level determined
on a case-by-case basis with your local ESRI representative.
APPROVAL GUIDELINES
Grant approval is based on a sliding scale of need and
resources. Developing country groups and all-volunteer
organizations typically merit a full donation, while groups
with funding are expected to offer what they feel they can
afford. The more you ask for and the less you offer for
costs, the stronger your case must be. The primary
criteria for approving a basic grant is your commitment to
spend the time needed to learn how to use it. The primary
criteria for advanced grants is the return benefit to other
non-profit organizations, so the more you are involved in
support and teaching to other needy organizations, the
better.
If you receive a grant, you have certain obligations in
terms of status reports and participation in the global
community of wonderful individuals who, like you, have
chosen to devote time, computer & GIS skills to benefit
society and nature conservation.
-------------------------PAGE 5-----------------------
*===OTHER CATEGORIES OF ESRI GRANTS
ESRI has many specialized departments for other types of
organizations: http://www.esri.com/industries/index.html
Other departments who do grants include:
-Universities & Tribal Colleges: Mike Phoenix,
mphoenix at esri dotcom
web: http://www.esri.com/industries/university/index.html,
-Schools & Libraries: email: k12-lib@esri.com
web: http://www.esri.com/industries/k-12/index.html,
-Humanitarian & Sustainable Development: Carmelle Terborgh
Email: cterborgh at esri dotcom
http://www.esri.com/industries/internationaldev/index.html
-Public Libraries & Museums:
http://www.esri.com/industries/libraries/index.html
- Archaeology: Bob Booth, email: bbooth at esri dotcom
http://www.esri.com/industries/archaeology/index.html
-Cave and Karst: Bernie Szukalski, bszukalski at esri dotcom
http://www.esri.com/industries/cavekarst/index.html
-Local Government: Chris Thomas, cthomas at esri dotcom
http://www.esri.com/industries/localgov/index.html
Regardless of the type of group, you are always welcome to
apply via the Esri Nonprofit/Conservation program.
For Commercial sales, product or pricing questions:
call 1-800-GIS-XPRT, or email info@esri.com, or contact
your ESRI regional sales office:
USA (http://www.esri.com/company/contactusa.html)
WORLD (http://andes.esri.com/intldist/contactint.cfm)
-------------------------PAGE 6-----------------------
*===TRAINING GRANT GUIDELINES (see also pg 17)
Training to US applicants is offered on a SPACE-AVAILABLE
basis. Once you apply for a course grant you are placed on
a "standby" list and do not have a confirmed seat. 10 days
before the class starts, you MUST call the ESRI learning
center at (909) 793-2853 x1585. If there is space available
in that class you will then be granted a confirmed seat
over the phone. Otherwise, you will be offered the chance
to try for a later class. If you are "bumped", don't worry
as we limit the number of times you can be bumped to 2
before your course application automatically converts to a
standard course seat. Standard course seats retail for
$400/day, and what you offer is on the honor system as
noted above.
If you are able to offer 50% of retail towards your course
fees ($270/day or more), you may apply directly for a
'standard' seat at any time rather than space available,
but bear in mind that courses can still be cancelled due to
unforseen circumstances, even for standard seats. Partial
payment offered at less than $200 per day will entitle you
to a space available seat.
If you really need to apply for a 'standard' seat and you
have no funding, no 50%, no nothing, you may apply for a
free standard seat but please note that this will require
BOTH the "basic" and "advanced" sections of the form to be
completed to justify your request. Please be specific on
what you are requesting in the form. These grants normally
go to grantees arriving from overseas for training or who
are part of an international conference grant or GIS grant
coordinated by SCGIS or CTSP (see pg 11)
You may apply to take classes at any ESRI USA Regional
Offices or at our Headquarters in Redlands, but please note
that classes in Redlands are much more frequent. WE CANNOT
GRANT courses taught by "certified trainers" from other
companies as these are independent of ESRI.
INTERNATIONAL STUDENTS: International applicants are
allowed to request guaranteed spaces in light of the
extensive travel arrangements they must make, but may only
apply for training at USA ESRI locations.
-------------------------PAGE 7-----------------------
*===TRAINING GRANT APPLICATION PROCEDURE:
You MUST complete the "Course Pre-registration" section at
top section of the form if you want to be considered for
any training grant.
Current Course Schedules and guidelines can be seen at:
http://www.esri.com/training/index.html, or you may contact
the ESRI Learning Center directly at 909-793-2853 x1585.
IF YOU ARE OFFERING PARTIAL PAYMENT: Please email this form
in as instructed, and when you are notified your request
was approved, please mail a printed copy of this form
with your check directly to:
ESRI Learning Center
380 New York St., Redlands, CA, 92373
You will receive an acknowledgment letter notifying you of
your payment and space-available seating status.
CLASS SCHEDULE CHANGES AND CANCELLATIONS:
Though the class schedule rarely changes, we sometimes
find it necessary to change the dates on which a class is
offered, or to cancel a class. We contact registrants at
our earliest opportunity in the event of a scheduling
change or cancellation. TRAVEL:
Transportation to the training site is the registrants
responsibility. ESRI assumes no responsibility for
nonrefundable travel arrangement losses resulting from
course scheduling changes or cancellations. LODGING:
Registrants are provided a class location map and list of
area hotels. Registrants make their own lodging
arrangements. COURSE MATERIALS: All course materials are
provided at the training site. RECOMMENDED ATTIRE:
Casual dress is suggested.
-------------------------PAGE 8-----------------------
*===INTERNATIONAL GRANTS PROGRAMS AND POLICIES
The ESRI International Conservation Program provides grants
of ESRI products for NGO's and projects located outside the
USA. You may apply at any time, but you are required to
notify the ESRI distributor for your country at the time
you apply (directions below). You'll need to pay all costs
for direct shipment, or provide a US shipping address who
can then carry the software to you. You can enter this US
address in the "Mentor/Ship data" section, but be sure to
fully complete your direct organizational and contact
information as well.
There are 2 different programs. The standard program
provides grants directly to NGO's outside the USA. The
"Mentor" program provides grants to USA-based organizations
who are conducting GIS projects, training missions or
supporting branch offices outside the USA. The mentor
program allows USA-based international groups to receive
software grants at their USA locations and then send them
out to their different international projects that need it.
The mentor program is described in more detail below.
When submitting your application, Please complete the
subject line as directed on Page 13(SUBJECT LINE PROTOCOL).
When submitting, you are also REQUIRED to email a copy of
your app to your local International Distributor at the
same time as you send it to the ESRI Conservation Program.
We cannot begin review until we have an email from you that
shows (in the header) who you sent it to and the date. The
only way to do this is to cc to the distributor the same
email you send to ECP. Current lists of distributors are
available on the ESRI web site at
(http://gis.esri.com/intldist/contactint.cfm) or by calling
ESRI International Marketing: tel: (909) 307-3070, fax:
793-2853 x1235, or email: intl_mktg@esri.com
Training is an extremely important part of starting a GIS
project/program, and we encourage you to find out about
mentors or organizations who might help you (see below).
If you cannot find a mentor, it is extremely important to
describe where and how you will obtain GIS training. If
you have any available funds, we recommend you contact your
local ESRI Distributor to take advantage of their local GIS
training courses and technical support services. You can
also contact our help team (see page 11).
-------------------------PAGE 9-----------------------
INTERNATIONAL MENTORS and TRAINING MISSIONS PROGRAM:
The Esri International Mentor Program allows USA
organizations doing work globally to buy ESRI products (see
list pg 15) at significant discounts to use in supporting
your projects and offices worldwide. Software may be
ordered by email and may be delivered to your US address
or to your project. In addition, the
mentor program allows you the right to install a software
product on more than one computer. Each install is called
a "user license" and each physical product is called a
"product/box". It's generally assumed that a single
product/box is needed for each office or physical location,
but locations that are nearby can share product/boxes.
MENTOR APPLICATION PROCESS
To apply for this program you are basically going to complete
one version of this form for each different country you want
to support. please fill out the advanced form
as follows FOR EACH COUNTRY:
Use the "Mentor" section for host/mentor contact information
and indicate if that is to be the shipping address. Indicate
the total payment you can offer for all the grants you are
requesting for that country.
Fill out the "Specific Request", "Computer", "Organization",
"Contact" and "Alternate Contact" sections for each partner
address in that specific country. You will need to copy/paste
these sections if you have more than one partner. Just put
one right after the other. Please include some description for
each about your relationship with them and how you plan to help
them with GIS both at the beginning and over the long term.
PRODUCT BOXES vs USER LICENSES: Please try to minimize the number
of product boxes you request for each location, that's where
the costs are, but be sure to be specific about how many
user licenses and installations you'll need to do from each
box because the licenses, hardware keys and install codes
are sent seperately. Remember to specify if you want USB or
Parallel hardware keys for each user install.
You will also have to check each country and group you list
for USA EXPORT LAWS COMPLIANCE:
You may not send software to any country which has USA export
restrictions, regardless of where your own offices are.
This includes any country to which the United
States has embargoed goods, any person on the U.S. Treasury
Department's list of "Specially Designated Nationals", any
person or entity on the U.S. Commerce Department's Table of
Denial Orders and any person or entity where such export,
reexport, or provision violates any U.S. export law. (For
current lists, see www.ustreas.gov/ofac/ )
WHen you are ready to submit, Put the following statement at
the top of your application and email your entire application
to the ESRI distributor for that country with a cc to the
ESRI conservation program:
"*-NOTE TO ESRI DISTRIBUTOR: The Mentor Organization listed
below has been approved as an ESRI International Conservation
Mentor on the basis of their global conservation support plans.
They plan to order software from their USA Headquarters offices
for installation into office equipment, training missions, and
internal support missions to their own offices, partners and
affiliates located in your country. This form provides the
specific details about their offices and partners. You may
comment on this plan by responding to the Mentor organization with
your comments within 2 weeks, and cc'ing to ecp2 at esri dot com.
The ESRI Conservation Program will make every effort to include
your comments and suggestions during our review of this plan. "
After 2 weeks, notify us what, if anything, you might have
heard from the distributor and we can begin the final phase
of your review. If your distributor sends any supporting
emails we can begin final review immediately without having
to wait 2 weeks.
-------------------------PAGE 10----------------------
MENTOR REPORTING REQUIREMENTS
As a mentor, you will also be required to submit an annual
report that:
-Lists your grantees for the prior year
-Provides your running totals for products/boxes and user
licenses granted to them
-Describes their progress
-Recounts your work in supporting them
This report can be any length, but is typically 3-4 pages.
You will need to set a date for this annual report in your
grant application. Specific Status Report instructions and
suggestions are on Page 24
TRAINING MISSIONS:
There is a special case of the mentor program for training
missions, whereby a larger GIS group sends out trainers
to teach Conservation GIS or basic mapping skills to needy
NGO's and non-profits. You typically need a large number of
software licenses but just for a short time. You typically
don't know who all the students are who might show up. You
typically also may want a few permanent licenses to give away
in case you have students who pick up the GIS skills quickly
and have immediate need to apply them.
In this case your form needs to list as much as you know about
the participants expected to show up and more extensive
background about your training program itself and your long
term goals with the students and groups you teach. You
don't have to do a seperate grant request for each country
if you expect students from more than one country, BUT you
will need to cc your finished grant application to EACH and
EVERY ESRI country distributor affected, even though the
primary distributor affected is the one where you will
actually be teaching the class.
Its understood that you might not know all the
participants ahead of time, just do the best you can. In
addition, if you identify good candidates for further GIS
growth in your class, you may grant the course software to
them on the spot, provided you notify the ESRI Conservation
Program and the local International Distributor by email
afterwards, as described next. When the mission is
complete, please send an updated list of who actually
attended and who if any were granted their own copy of the
training software. If you have any example work from the
students or any letters or stories from them, please submit
that also.
We recommend all applicants to work closely with your
local ESRI International Distributor at every opportunity,
as they represent a significant resource that can be
instrumental in the success of your new GIS program. They
are often the only source for local-language versions of ESRI
software, and often have specialty add-on products for ESRI
software uniquely suited to the needs and priorities of the
local country. They are also usually able to offer local
training at prices that are highly competitive, sometimes a
fraction of the cost for the same course in the USA.
-------------------------PAGE 11----------------------
*===HELP RESOURCES
TECHNICAL SUPPORT
Except for "evaluation" or demo versions, ESRI software
comes with free phone technical support for various time
periods from 3-12 months depending upon the product. You can
renew your support by filing a new grant request and a status
report. (See also "Maintenance" on page 20)
ECP reviewers can also help with technical questions but that
is only available by email because as volunteers we all have
our day jobs. You can submit a help request by filling out the
standard subject line to the standard email address and instead
of the grant form just type in your question and as much as you
know about the hardware and software versions, the symptoms and
error messages.
WEB SITES: www.conservationgis.org
The ECP web site contains complete listings of all other
grantees and provides training and many sources of help,
advice and free data.
CONSGIS: CONSGIS is the conservation GIS email discussion
list which you can subscribe to for free at:
http://pete.uri.edu/cgi-bin/wa?SUBED1=consgis&A=1
PUBLICATIONS
Information from other users, GIS research, ESRI products,
and course schedules is also available in Arcnews, ESRI's
quarterly newsletter which you can get free by visiting
http://www.esri.com/news/index.html.
ArcUser is our free technical magazine which you can see or
subscribe to at http://www.esri.com/news/arcuser/index.html
ECP Periodicals can be purchased at:
http://gisstore.esri.com/acb/showprod.cfm?&DID=6&CATID=12&ObjectGroup_ID=690
or you can request for free copies in your application.
ALLIED ORGANIZATIONS AND PROGRAMS
The Society for Conservation GIS: www.scgis.org
SCGIS is a membership group of all individuals active in
Conservation and GIS, organized as a non-profit
professional society to help provide technical support,
conferences and scholarships in Conservation GIS. Base
membership is $35/year which gets you into the excellent
annual technical conference and onto the mailing list.
The Nature Conservancy: http://www.conserveonline.org/
TNC's website includes full-text articles on many topics of
Conservation GIS and Conservation Science. You can also
access many of their national and international
biodiversity data layers here.
TECHNICAL HELP TEAM:
You can also contact the following people who have agreed
to provide help to applicants via email on an as-available
basis.
Prashant Hedao, Society for Conservation GIS,
ecp10 at esri dotcom
Sasha Yumakaev, Society for Conservation GIS & ESRI
Conservation Program, syumakaev at esri dotcom
Charles Convis, ESRI Conservation Program & SCGIS
380 New York St., Redlands, CA, 92373
tel: 909-793-2853 x2488 fax: 909-793-5953
email: ecp2 at esri dotcom
Steve Beckwitt, Director, Sierra Biodiversity Institute
sbeckwitt at esri dotcom, PO Box 29, North San
Juan, CA, 95960. Phone: (916)292-3625
Peter Morrison, Director, Pacific Biodiversity Institute
PO Box 298, Winthrop, WA 98862, phone 509-996-2490
email: peter at pacificbio dotorg
-------------------------PAGE 12----------------------
-HOW TO COMPLETE THIS APPLICATION, BASIC and ADVANCED
This is a machine-readable form that will be used to
review, process and ship your grant request. This form is
for email submission only as directed below. There is no
other way to submit grant requests to the ECP.
BASIC versus ADVANCED grants
This form is in two parts, a basic section required for all
applicants, followed by an advanced section required for
all ArcINFO or "advanced" grants. Even if not required,
anyone may still complete it to tell us more about yourself
and to improve your chances. All advanced applicants are
also requested to read the section on Maintenance Fees.
You are a basic applicant and may submit just the basic
section if your request includes nothing more than any of
the following:
2 copies or less of books, CD's or any of the items below
Arcview 3x
Arcview/ArcEditor 9x or current version Single User
ArcPad
ESRI Press Books (limit 3)
Training (limit 2 courses or 2 people)
Virtual Campus Passes (limit 2)
ESRI User Conference Pass (limit 2)
You are an advanced applicant and must complete the
advanced section, as best you can, if you are requesting
any of the following:
More than 2 copies of any item, course, pass, book, CD.
ArcView/ArcEditor multi-user version at level 8x or above
Arc/INFO, ArcGIS past or current versions
Any Extensions, past or current versions
ArcSDE, ArcIMS, MapObjects, past or current versions
Any grant to a private individual or commercial firm
Any "Mentor Program" grant
Any "PLANET ACTION" SPOT Imagery grant
Your answers can be as long as you want, and the more
detail you can provide about your work, your skills and
qualifications, and your needs, the better. If you don't
answer required questions, or provide too little detail for
questions that are important in the review, your
application may be returned to you for more clarification.
Please read through the entire form once just to get a feel
for which sections require which types of answers, since
the basic section contains questions which in most cases
represent a summary of your answers from the advanced
section so you don't really need to answer them twice.
-------------------------PAGE 13----------------------
*===HOW TO SUBMIT THIS APPLICATION
To complete this form, Please type in your answer at the
end of each and every question, AFTER the colon (?:) You
can type as much text as you want and add or paste in as
many lines as you want between the colon (:) and the * at
the beginning of the next line.
Please DO NOT ERASE any of the questions. Please DO NOT
erase the (?:) marker at the end of the question.
Make sure your completed form is in plain ASCII text
format. You can do this by editing the form in a plain
ascii text editor, or if using a word processing program
like MS-Word, be sure to save your file out in a "text only
with line breaks" format, and set your line width to 80 or
less. It's convenient to cut out the application questions
and answer them in one window while reading the
instructions in another window.
To submit this form, email as an ASCII email only. ASCII is
also known as "Text Only with Line Breaks" in most word
processors, and as "Plain Text" in Outlook. DO NOT send it
as a word processing file or PDF. DO NOT, DO NOT send the grant
form itself as an attachment or the filters will delete it.
Proper grant forms, however, can have any number of supporting
attachments themselves as explained next.
Provided your actual grant application form meets the
required email format described above, you may optionally
attach the following graphic materials to your email to
support your case, and for filing annual status reports:
Example maps, High-resolution, High quality (3%) jpegs or
GIF's are best.
Photos of your group at work in the field
Shapefiles of project areas where you work
Press clippings
Word processor documents.
If possible, please also zip your attachment but rename the
extension to ".renamezip"
IMPORTANT! MANDATORY SUBJECT LINE PROTOCOL:
For the subject of your email, first type in the # or
"pound sign" (above "3" on many keyboards). Then your
organization's name, then a comma, then state and/or country,
then a comma, then the date, then a comma, then the grant
"@" tags summarizing what you are requesting i.e.
"#Rainforest Network, Canada, Nov 13 1997, @basic"
Make sure there are NO spaces after the "#". Failure to do
this will result in your grant app being delayed, misrouted
or even deleted. You MUST also ensure that you are
emailing ONLY the form itself and not these instructions,
by deleting everything above the indicated line at the top
of the form on Page 28.
GRANT @ TAGS: These are at the end of the subject line and
ensure your request is routed to the right reviewer. We also
use them to route your request thru ESRI order entry so if
you get emails from us with additional tags, don't worry.
GRANT TYPE TAG: first specify all the things you are asking for.
Please include at least one of the following tags, you can include
serveral tags if you are asking for several things. If you include
tags for items you are not asking for it will delay your grant.
IMPORTANT EXCEPTION: You may NOT ask for BOTH @basic and @advanced.
Any advanced grant may include as many basic items as you want so
if you are asking at the advanced level please don't also list @basic.
"@basic" If you are applying for a basic conservation grant
such as ArcView, ArcEditor and their extensions
"@advanced" for any Advanced conservation grants ie Arc/INFO, ArcServer
AND including any basic items needed as well
"@conference" if your request includes ESRI Conference passes
"@class" if your request includes ESRI Live Classroom Training
"@virtual" if your request includes ESRI Virtual Campus online training
"@intl" REQUIRED if your grant is outside the USA
"@mentor" REQUIRED if you are applying as a mentor to someone else
"@planet" REQUIRED if you are applying for a PLANET ACTION grant
If you don't use any of the @ tags, your request will still be received,
but it will take a little longer and the initial assumption will be that
you just want Arcview.
GRANT PROGRAM TAG: Our reviewers are split into many different specialties
to serve specific user communities. If your main preference is to be
reviewed within one of the following grant communities please specify
that program. If you specify no program you will be reviewed under the
general ESRI Conservation Program guidelines
"@cavekarst" For all caves and Karst enthusiasts
"@indigenous" For all indigenous, native and first nations groups
"@public" For all non-conservation public servic grant requests
"@ecp" or blank For all conservation and other grant requests
EXAMPLE SUBJECT LINES:
#Bolivian Potato Project, Bolivia, Aug 15 2005, @advanced @virtual @ecp @intl
This general conservation group is applying for Arc/INFO and
some online training and they are located outside the USA.
They must also cc to the ESRI Bolivia distributor in order for
grant review to begin.
#Sierra Watershed Project, Calif, Jun 12 2003, @conference @public
This US domestic public service group just wants a couple of ESRI
Conference Passes. they do not have to cc to an ESRI international
distributor.
#George Robertson, BC Canada, Feb 4 2006, @indigenous @conference @intl
This indigenous individual wants Arcview for a local project and
wants a pass to the ESRI conference. He lives outside the USA and
he must also cc to the ESRI Canada distributor in order for grant
review to begin.
#International Karst Program, Sri Lanka, Aug 15 2007, @basic @cavekarst @intl @mentor
This global cave conservation group based in USA is applying for
5 copies of Arcview for their colleagues and partners in Sri Lanka
They must also cc to the ESRI Bolivia distributor with the special
"Mentor" notice at the top in order for grant review to begin.
HOW TO SUBMIT YOUR APPLICATION:
To submit this form, email it to: ecp@esri.com
International Applicants must cc an additional copy to
the ESRI International Distributor for your country. ESRI's
International distributors are listed on our web site at:
http://andes.esri.com/intldist/contactint.cfm )
You can use one application form to ask for many things but
it's assumed they will all be used at the same location. To
apply for a different installation location you'll need a new
form.
Please keep a copy of your email.
If you have any questions after submitting your request or
want to know grant status, resubmit using the same subject line
and just ask your question at the very top.
IMPORTANT:
Forms which are too old, not properly completed, sent with
wrong email subject lines, sent as NON-Ascii text or sent
only as attachments may become lost or deleted.
AFTER YOU SUBMIT YOUR EMAIL:
When your email is succesfully sent, you should get
immediate automatic confirmation from each of the reviewers
emailers, depending on what "@" tags you included. That will
confirm for you that your application was successfully admitted
into the review system. Forms are reviewed by a volunteer team
who receive many requests per day. The submission instructions
are specifically to ensure that your form gets routed properly
into the reviewing system. Review can then take from 2-6 weeks
depending on what you ask for.When your request is approved you
will get a copy of your original request with the approval.
Shipping can then take 1-4 weeks depending upon subsequent licensing
issues and questions. All ESRI software is shipped as standard
media kits that contain all our software, it's the post-shipment
licensing and registration process that formally activates
what you got in your grant. Some licensing is annual and
has to be renewed, some is permanent, they all require different
forms and procedures prior to installing so make sure you allow
time for that in your installation planning.
After your grant is approved, watch for the critical license
file email from ESRI. It will arrive a week or 2 after your
grant ships and it will contain the activation codes needed
to unlock your software installation so it will actually run!
Please remember save that license file to an offline storage
so you can reinstall in case of computer problems.
If your request is granted, non-confidential information
may be posted on the ESRI Conservation Program (ECP) web
sites at www.esri.com/conservation, or used for articles in
the ECP or SCGIS newsletters and books.
This form and the policies and programs are subject to
change. If you got this form more than a month ago (check
the version month.year in the title) you might want to get
an updated form, especially since new grant items,
requirements and options are added regularly.
*===HISTORY: CHANGES for this form version:
Note on "PLANET ACTION" imagery grants added to program
Mentor program greatly simplified
Children's program added to conference
Prior versions:
A new submittal procedure simplified to a single email address.
Extensions to the basic software may now be requested at extra
cost and extra justification.
A new submittal email address.
-------------------------PAGE 14----------------------
*===SECTION BY SECTION INSTRUCTIONS FOR COMPLETING FORM:
Enter today's date at the top of the form.
*---SPECIFIC REQUEST
please enter the specific grantable items you are
requesting in this section. It will help
your chances if you can show that you have done your
research on what specific products you need, especially if
you are a first-time applicant. We provide Web site
addresses for the ESRI web site where comprehensive
information, specs, white papers trial version and free
add-ons are listed.
"Shotgun" requests where you just list all products
without a specific justification for each request will be
returned for clarification. Each specific product you ask for
should be supported by specific reasons and specific
computer skills needed to operate it. You can find out
about ESRI products at www.esri.com, and at any of the help
resources listed below. If asking for many items in the
same category just list them.
-------------------------PAGE 15----------------------
*- Specific Software & Version requested [RVERS]?:
YOU WILL NEED to do some research on the ESRI website,
(http://www.esri.com/products.html) to understand how our
products are configured and labelled. For Example, "ArcGIS"
is the name of a FAMILY of products, not a specific product.
DO NOT ask for "ArcGIS" or your request will be returned.
You may request any ESRI products that are listed on
the ESRI website as "shipping" or "available", but you must
be specific as to which version, which platform, which
edition, which level, which deployment, which license
type, whatever is applicable.
EXAMPLE PRODUCTS include but not limited to:
(for full lists see www.esri.com/products.html
or: support.esri.com/index.cfm?fa=software.gateway)
-ARCVIEW 3.x:
Available for PC (Windows 98 on up), Macintosh, and UNIX
Arcview is required for the current version of the
"Conservation Starter Kit". Arcview 3x has many optional
extensions you can ask for, as well as hundreds of user-
created extensions and scripts that you can use for special
tasks like wildlife movement analysis.
-ARCEXPLORER
http://www.esri.com/software/arcexplorer/explorer.html
Arcexplorer is our family of free downloads for doing
GIS on the web.
-ARCEXPLORER JAVA EDITION FOR EDUCATION
http://edcommunity.esri.com/software/aejee/
AEJEE is a free download for MAC and PC platforms,
strongly supported by a community of teachers and geographers
and comes with many free downloads of lessons and tutorials.
-ARCPAD
http://www.esri.com/software/arcgis/arcpad/index.html
ArcPad software puts GIS capabilities onto Windows Mobile
and Windows CE palmtops and PDA's
ArcGIS Mobile
http://www.esri.com/software/arcgis/arcgismobile/index.html
Is a software development kit to create centrally-managed,
lightweight GIS-focused applications for mobile clients.
-ARCGIS (www.esri.com/software/arcgis/index.html)
All ArcGIS products come in Single user or Concurrent user
versions, with a choice of USB or Parallel port license keys.
You must specify Single or Concurrent, and USB or Parallel when
ordering. Despite what it says in the install instructions,
the actual install procedure is that you can install the software
any time, but you cannot activate it until you receive a
keycode or license manager file. You will normally receive this
by email a week or so after your software is shipped. With
some international countries, you will need to sign and return
a "Master License Agreement" first but this can be done by fax
and your local distributor will help you.
All Concurrent User version of ArcEditor and Arc/INFO have
mandatory annual maintenance fees. See page 20 for details.
The ArcGIS family has 3 basic licensing levels, Arcview,
ArcEditor and Arc/INFO, each with different capabilities,
and each with extensions and user licenses specific to that
level.
ArcGIS Online
http://www.esri.com/software/arcgis/about/online_gis.html
is a family of Web-based products that enhance the ArcGIS user
experience. You can Access 2D maps, 3D globes, basemap layers,
and carry out GIS tasks and functions via the Web to support
your GIS work. You can also contribute your own data to ArcGIS
Online, and you can purchase data sets and streams to publish
from your own server.
-SDE SPATIAL DATABASE ENGINE
(http://www.esri.com/software/sde/index.html)
SDE is client/server software that enables spatial data
to be stored, managed, and quickly retrieved from leading
commercial database management systems like Oracle,
Microsoft SQL Server, Sybase, IBM DB2, and Informix. SDE
has MANDATORY ANNUAL MAINTENANCE
-ArcGIS Engine
http://www.esri.com/software/arcgis/arcgisengine/index.html
is a developer product for creating custom GIS desktop
applications. ArcGIS Engine provides application programming
interfaces (APIs) for COM, .NET, Java, and C++.
ArcGIS Engine has various deployment options and royalty
licensing options.
*- Web Server Software, edition & level requested [RSERV]?:
Software to create your own web GIS server is more complex
to install an configure and normally not granted unless you
have your own web server. Third party ISP's normally do not
allow client software to be installed. You will need to
document this, document your own site administration skills,
and try to demonstrate at least some experience in hosting
static maps and images. This is an expensive product so
review is more rigorous.
-ArcGIS SERVER
http://www.esri.com/software/arcgis/arcgisserver/
is a complete and integrated server-based GIS. It comes with
out-of-the-box, end user applications and services for spatial
data management, visualization, and spatial analysis.
All versions of server have specific configurations that you
are required to specify, including editions and levels,
deployement licensing, and annual maintenance. For each
choice you make in configuration you will need to provide
specific explanations and justifications in your essay answers.
-------------------------PAGE 16----------------------
SOFTWARE UPGRADES POLICY
Grantees with Arc/INFO, IMS or SDE and who have current
maintenance are shipped upgrades automatically.
For all other software, Upgrades are NOT sent
automatically and are handled like a separate grant,
requireing a new separate application form and some
discussion of your work with the prior grant or even a full
status report. Whether you suceeded or failed doesn't
matter, what matters is that you at least tried to use the
grant.
To apply for upgrades, get a current email form and send
it in. If your grant was less than 6 months ago you only
need to complete the software request, adress/ contact, and
status report sections.
EXTENSIONS TO EXISTING GRANTS
If you've gotten a grant using version 11.2001 or later
of the grant form, you can "add-on" to that grant later
with just a simple memo. We'll keep your grant form on
file and you can add extensions, as long as they are for
similar-level software. What we can't do is extend a basic
Arcview grant to give you ArcINFO, since that requires an
advanced form. We can add training and books onto any
grant. Extensions do not relieve you of the responsibility
of sending in an annual status report, however. If you ask
for an extension more than a year after your original grant
we may request some sort of status report.
The simplest way to apply for an extension is to clip out
the part of the form for what you want, plus the "Prior
Grantees" part of the form and send just those, with all
the appropriate submission rules per page 11.
*- Data products requested [RDATA]?:
(see http://www.esri.com/data)
*ESRI-Label data products requested [RDATA]?: These grants
are limited to only those produced by ESRI. Our web site
and catalogs also list many other data products by
different NON-ESRI publishers that you can buy, but these
are not available to grant. PLEASE NOTE, many of these
data products are increasingly becoming freely available
on the web, at ESRI's geography network and others.
-"ESRI Data & Maps" is a broad collection of data and maps
including imagery, basemaps, census data, and street maps
It is included free with ArcGIS software products but can
also be requested as a standalone product.
-"Community Data" A comprehensive set of demographic, consumer
expenditure, segmentation, and business data for demographic
uses, for example economic development, membership analysis,
fundraising and public health.
-------------------------PAGE 17----------------------
*- ESRI-Press books requested [RBOOK]?:
(http://www.esri.com/library/esripress/index.html
As with data, ESRI lists many books from different
publishers in it's catalogs. You may only request for
donation those books labelled as "ESRI Press", which
include:
-"Getting to Know Arcview GIS" a basic self-paced tutorial
in Arcview that roughly corresponds to the content of our
5-day Arcview training course.
See (http://gisstore.esri.com/) for the ESRI bookstore but
we can only grant the "ESRI" published books, see
http://www.esri.com/library/esripress/index.html.
*- Live Training days (Must pre-register below) [RTRN]?:
(http://www.esri.com/training/index.html)
*Live Training days (Must pre-register below) [RTRN]?:
(See Also Pg 6) Please enter the total number of days you
are asking for and be sure to provide the student's contact
info below. These grants are for tuition waivers only, on
a space-available basis (Please read complete policy below)
ESRI offers year-round training in over a dozen different
GIS topics. Most of these are five-day courses taught
monthly in Redlands and less frequently at any of our
regional offices across the USA.
Recommended Courses include:
-Introduction to Arcview
-Arcview Spatial Analyst
-Programming with Avenue
-Introduction to ARC/INFO
-Spatial Analysis with GRID
-Database Design
*- Web training passes (Must pre-register below) [RWEB]?:
(http://campus.esri.com)
*Web-based training passes [RWEB]?: Please list the name of
the course & student in the COURSE/WEB PRE-REGISTRATION
section (you don't need to specify date or location). This
grant is for a pass code which will allow you into the ESRI
Virtual Campus (http://campus.esri.com) for a 6-month
period in which you can take one course, moderated by a
live ESRI trainer. You need one pass per person per course.
There are many different courses and the passes are
specific to one course and one person, so you have to
specifically list which course you want for which person.
All of the courses have a free "test-drive" module and you
are encouraged to try them out before requesting a free
pass to the whole course. Please also note that you may
only request a pass to an entire course, we do not grant
passes to the individual modules and lectures. You are
expected to complete the entire course.
Because there have been some web passes granted that were
not used, we are requesting that you do NOT ask for a web
course pass unless you are prepared to finish that course
within the next month. If you want to take multiple web
courses you may list them all on the grant form but please
list them in the order you want to take them as we may only
be able to grant them in order, so that you complete one
course before getting the pass code to the next and so on.
-------------------------PAGE 18----------------------
*- ESRI USA Conference Passes [RPASS]?:
ESRI, the ESRI Conservation Program, and the Society for
Conservation GIS collaborate on annual international
conferences in Southern California each summer. The ESRI
conference is the largest GIS conference in the world,
attracting 15,000 users and offering workshops, specialized
training, user group meetings and many other unique and
valuable opportunities. This form can be used to apply for
ESRI conference passes only, beginning in February of each year.
The ESRI Annual User Conference costs $1300 to attend
but ECP grantees may attend for only $100 by filling out
this section of the form. There is a conference-wide party
on thursday night which you can attend at a subsidized
charge of $50 but you must say so on this form and make
sure your total conference fees are $150. If you cannot
afford anything apply anyway but please explain your
circumstances and be sure to sign up for volunteer tasks.
If you are on a per diem and can afford a larger
contribution please note that your payment of greater than
$100 (or >$150 with party fee) will directly help us extend
conference passes to more nonprofit, tribal and
international applicants."
For this question, Please type in the names of the persons
who are applying for passes and after each name please specify
how much you can afford to offer for each of their passes.
In exchange for a pass, We ask that each person devote some
time to volunteer "conference tasks" in the huge Conservation
Hall where hundreds of other Conservation GIS users and Society
Members will be gathered to help us in various tasks and
duties, such as giving a presentation or paper, helping
teach a children's workshop, helping set up some exhibits.
You will sign up for these tasks as part of your conference pass
request in the later section called
"*== FOR ESRI CONFERENCE PASS GRANTS ONLY: VOLUNTEER
- TASKS YOU CAN DO OR TITLE & ABSTRACT OF YOUR PAPER [FTASK]?:"
Full instructions on Page 24 below
CONFERENCE PAYMENT INSTRUCTIONS: If you want to pay for
your conf pass by credit card or online you CAN! After
submitting this email and receiving back confirmation that
your request was ok'd, you then go to the ESRI Conference
Web Site, www.esri.com and click on "ESRI User Conference"
then on "Register online" Select "Complimentary" as your
Type of Registration, and if you don't have a customer
number just type in "999999" and go to the next page. If
you asked for and got a no charge pass you check
"complimentary" again, otherwise this is a secure web site,
you can safely enter your credit card number, PO number, or
check number and you will be billed for the amount you
listed in your request, no matter what it says at the top
of the page for "amount due".
*- Software Maintenance/Support [RMAINT]?:
ESRI provides annual technical support and software upgrades
as part of the annual maintenance fees that you will be quoted.
The first year is generally provided free, depending upon the
country, but if you want support after the first year you will
need to re-apply for it, just like any other grant. Ongoing
maintenance is NOT included in any grant. To apply for a
maintenance grant, you have the extra requirement of sending
in some type of status report on your use of the grant the
prior year. In addition, you will also be required to submit
as an attached file the Maintenance Quote you received from
ESRI because it includes essential licensing and configuration
data we will need for our review. These are normally sent to
you as a PDF file each year based on the date you first
installed and activated your grant.
(see Page 20 below for a complete discussion)
*- Other in-kind items requested [ROTHER]?:
Anything else you need that doesn't fit into the categories
above can be described here and we will do our best to help
you even if we can't grant it directly.
*---YOUR COMPUTER & ONLINE DETAILS
*- Hardware platform [RPLATFORM]?:
*- Operating system & version [ROS]?:
*- Online Access Capability [RWEB]?:
*- Hardware platform [RPLATFORM]?:
*- Operating system & version [ROS]?:
Please be sure to completely specify the hardware platform,
and your operating system version, so that we can make sure
that the product versions you specify will work for you.
ESRI products run on a wide range of hardware. Specific
current recommendations are at:
http://arconline.esri.com/arconline/whitepapers.cfm?PID=1
Click on the "Performance tips and Tricks" links.
Generally the CPU should be INTEL, ESRI software may or may
not be certified on other makes. You get your best price to
performance value with systems that are 6-12 months older than
the latest & greatest. Mac products are currently only supported
by Arcview 3.0a and ArcExplorer Java Edition for Education.
*- Online Access Capability [RWEB]?:
Free GIS data, tools and resources are increasing on the web.
Our program is concerned that this leaves behind a lot of people
who lack fast internet access. Your answers here help us
understand these issues and limitations.
Please enter "good" if your access is any type of broadband
such as DSL. If you have dialup access or slower, or can only
get online infrequently, please describe your situation.
-------------------------PAGE 19----------------------
COST AND PRICING GUIDELINES
*COSTS: what you can offer to pay [RPAY]?:
COST GUIDELINES: This is based on the honor system, you
enter what you can afford and what you think is fair given
your resources. PLEASE BE SPECIFIC and enter a specific
dollar amount. PLEASE DO NOT just enter a percentage
discount figure or we'll send it back to you for a specific
figure. Retail prices vary widely, and outside the US are
set independently based on shipping, customs and local
costs. US Domestic prices are approximately $1,200 for
Arcview, $2,500 for extensions, $3,000 for PC Arc/INFO,
$18,000 for Arc/INFO, SDE or IMS with $3,000-$10,000 per
year for maintenance, and $2500 for Arc/INFO additional
modules (like GRID and Arcpress) with $500 per year for
maintenance.
ESRI costs are based on many things including the research
and development effort behind the product, and the number
of clients willing to pay for it and production volume.
This is why more specialized products like Extensions may
cost more. Schools and Universities have special programs
for multiple copies at a 50% to 95% discount, but there is
no set pricing for non-profits. Many non-profits with
funding have offered anywhere between 10% and 90%
discounts, and most unfunded, volunteer or developing
country groups are approved at 100% discount.
If you want a basic suggested guideline representing the
average costs offered by the averaged middle-sized non-
profit organization with funding, use the following list:
- Arcview 3.x $300,
- Arcview 8.x on up $500,
- Extensions 3.x $300,
- Extensions 8.x on up $500,
- ArcGIS-Arc/INFO any version $1000,
- ESRI data CD's $50,
- ESRI Press books $25,
- Space-available training $50/day,
- Web-based training $50 per course,
- Conference pass $100, with $50 more if you want to
attend the thursday night party.
Obviously, if you are a larger or well-funded
organization you might offer more, and if you are a smaller
all-volunteer organization with little or no funding you
might offer less or zero. If you decide to request paying
0, it will help your grant if you are able to complete the
advanced section.
PAYMENT GUIDELINES:
*-PAYMENT: Please itemize your payment offer if neccesary.
If offering zero please be sure your justification is
thorough and your status reports are current. If offering
more than zero you MUST answer yes to the billing
authorization question and, if you use them, provide a PO
number. If offering zero you MUST answer no to the billing
authorization question.
PO NUMBERS: If your org only pays through purchase orders,
please provide a purchase order number for this grant
request so that ESRI may reference it in your grant
billing. You are not obligated to provide a PO number.
-------------------------PAGE 20----------------------
ANNUAL MAINTENANCE FEES INSTRUCTIONS
*MAINTENANCE: All Arc/INFO, IMS, SDE, All "Concurrent User"
versions of ArcEditor and Arc/INFO, and all Unix versions
have recurring annual maintenance fees. Map Objects can also
have royalty fees and/or maintenance fees. The first year
maintenance is free but in your second year you will begin
receiving quotes for these fees. These fees are extremely
important in allowing us to cover the costs of providing
technical support to you and the automatic software
upgrades you will receive each year. Depending on the
number of software licenses these fees can run in the
thousands of dollars. Please be sure you understand and are
prepared to pay these annual fees before you submit a grant
request for maintenance-based software. If you are unable
to raise the funds to cover maintenance you may apply each
year for maintenance relief or discount by completing and
returning a current grant form with special attention paid
to the advanced section and to your annual status report.
If you don't pay maintenance fees you are still entitled to
use the original grant software as originally configured
but you will encounter problems if you need to request or
purchase other ESRI software. Fortunately those problems
are easily dealt with via a maintenance grant application.
Maintenance grants are usually for ONE year, except in
cases where we have already given you a couple of one-year
grants and in such cases 2-3 year maintenance grants may be
applied for.
Typical retail maintenance fees are: Arc/INFO Primary
License $3000, Secondary Licenses $1200, Module Licenses
$500 primary, $200 secondary. Government and University
maintenance fees can be much lower. If you receive invoices
or quotes for maintenance, please don't ignore them as it
will complicate your status as a grantee. Please either pay
them if you can, or apply for maintenance grants if you
cannot.
-------------------------PAGE 21----------------------
[*O]==ORGANIZATION data: Please fill in the general contact
information for your organization. If applying as an
individual, you can enter your own name here, but you must
still complete the contact data section in full and you
will be required to complete the advanced section.
Tax-exempt number: Please enter your 501(c)3 or other
number that certifies you as a tax-exempt organization.
This will improve your chances of getting a grant. If you
enter a number, you will be contacted later by our shipping
department who will tell you how to fax them your tax
exempt certification prior to shipping. If you don't have
a tax-exempt status your grant will still be reviewed but
your chances of approval may be affected.
Web Site URL: If you have your own web site, or any site
where your conservation or mapping work is described,
please list them. If you have a web site and you get a
grant, we will check on your web site as time goes by for
progress adding maps or spatial data to your site and to
see if we need to offer more web help. We will also expect
you to participate in the conservation GIS web community by
adding links to your web site to both the ESRI Conservation
Program (www.esri.com/conservation) and the Society for
Conservation GIS (www.scgis.org). Suggested categories are
"mapping", "GIS" or "technology support" and you are
welcome to use the ECP logo if you want a graphic link.
This is an invaluable gesture to help guide others needing
grants and assistance to our support programs.
-------------------------PAGE 22----------------------
ORGANIZATION TYPE AND KEYWORDS: These 3 fields help us
classify your organization and the type of work you do so
that we can properly evaluate you against your peers in the
review. We all do a wide variety of work so it's difficult
to pick one label, that's why you have 3 categories of
labels, and why the "keywords" item lets you include as
many as you want.
*-Type of organization [OTYPE]?: What is the fundamental
nature of your organization? If none of them seems to fit,
paste in "General Conservation" and after it type in what
you think is the best word describing your group.
Choose ONLY ONE of the following and paste it into the
form:
Urban/Social/Justice issues
Tribal/First Nations
Religious
Education
Local/State Government
Federal Agency
Transportation
Agriculture/RCD/Sustainable Development
Public Utility
Technology Support/Data Center
Publishing
Research Institute/Academia
Archaeological
Museum/Zoo/Aquarium/Botanic Garden
Aquatic/Marine
Health/Epidemiology
Pollution
Global Conservation Organization
General Conservation
*-Seconday Type of organization [OTYPE2]?: What secondarily
describes the type of work your organization does? If none
of them seems to fit, paste in "General Environmental" and
after it type in what you think is the best word describing
the kind of work your group does.
Choose ONLY ONE of the following and paste it into the
form:
Urban greenspaces/open space
Environmental justice
Environmental law
General Advocacy
Tribal, Native and First Nations
Environmental education
Outdoor recreation
Citizen participation, Citizen Science
Alternative Transportation/bicycle/mass transit
Alternative Energy/Recycling
Sustainable development and rural development
Agricultural resource conservation
Technology support and data centers
Remote Sensing
Research and academia
Environmental institutes
Museums, zoos, botanical gardens and arboreta
Archaeology
Marine, coastal and baykeepers
Aquatic Conservation
Wetlands
Watersheds and water policy
River protection
Fisheries
Environmental Health
Environmental epidemiology
Air pollution
Water pollution
Caves/Karst
Fire
Birding and ornithological groups
Forest conservation
Wilderness conservation
Species conservation
Wildlife habitat conservation
Land trusts and conservancies
Parks and reserves
Trails organizations
Restoration
Environmental planning
Community Environmental Centers
International Conservation
General environmental
*===KEYWORDS LIST: List of standard keywords used in the
Organization and Contact section. (enter any that apply,
separated by commas. You can also add any of your own
keywords, separated by commas, after you have entered
any applicable standard keywords.): admin, advocacy,
agriculture, air quality, alternate energy, anthropology,
aquatic, archeology, biodiversity, biology, birds, botanic
garden, botany, caves karst, climate, climate change,
coast, conservation, core-corridor, critical sites,
database design, data center, data integration, data
source, democracy, desertification, ecology, education,
EIR/EIS, emergency, envir education, envir justice, envir
law, epidemiology, fire, first nations, fish, forest, GAP,
geology, greenways, haz mat, health, herptiles, history,
hydrology, insects, inventory, invertebrates, jobs, K-12,
landscape analysis, land trust, mammals, marine, mediation,
mitigation, modelling, monitoring, museum, native
americans, parks, planning policy, pollution, populations,
open space, ranch, recreation, recycling, religious, remote
sensing, restoration, river, soil, species, statistics,
sustainable development, trails, tribal, vegetation, water,
water quality, watersheds, web, wetlands, wildlife,
wilderness, youth
BUDGET information: Please enter your best estimates of
your last year total organizational budget, and your best
estimate of last year's total GIS budget including
hardware, software, salaries and maintenance. The ECP
actively lobbies other manufacturers and donors for
increased support to conservation GIS and this information
is important.
[*C]==REQUIRED APPLICANT/STUDENT data: Please fill in your
personal contact information here. Please also use this
section to provide contact information for any students
applying for training.
[*M]==MENTOR/SHIP data: If shipping to a different address
fill in this section and check off the Ship Address box.
If you are applying as an international Mentor (see page 8-
10) please provide billing information and check the bill
address and mentor box.
-------------------------PAGE 23----------------------
*REQUIRED DESCRIPTION of what you'll use the grant for:
This is the most basic question that EVERYONE
contemplating using GIS needs to ask - and satisfactorily
answer before going on to thinking about hardware,
software, etc. Please answer clearly Why do you really
need GIS? Will it really help? Will it be worth the cost
to your organization? Please also provide a description of
what you plan to use your GIS donation for.
*REQUIRED JUSTIFICATION(CONFIDENTIAL)?
Enter here a specific justification for why you need a
grant. You need to address 2 things:
-Financial: explain your funding circumstances that require
you to requst free or discounted products.
-Configuration: explain the specific GIS and analysis
activities you will undertake that require each of the
individual software products, training courses or data sets
that you have requested. This is very important as you can
ask for many different products in a single request, but
each specific product may require it's own review and
therefore has to be specifically justified. If you have
never used a GIS, it is sufficient to just explain the
basic tasks you want start on.
-------------------------PAGE 24----------------------
REQUIRED STATUS REPORT INSTRUCTIONS
*REQUIRED STATUS REPORT- All grantees are required to
submit a status report on your use of the grant within 1
year. Please enter here the date you expect to submit this
report (month/day/year, i.e. 11/4/99. Grantees who wish to
continue using granted software are encouraged to submit
annual status reports. These make a big difference in our
ability to find funding and support to continue the grants
program, to create new publications, and any status report
submitted within the past year will exempt you from having
to file one with a new grant request.
There is no formal format for a status report, what we
most want to know are the facts on what a difference,
positive or negative, the grant made to your group and to
your conservation mission. Specific technical methods you
used for analysis or cartography that might be useful to
others are especially welcome. Specific activist methods
you used that allowed your maps, reports or data to have a
greater impact in the public arena are equally welcome.
The status report should include example maps,
descriptions of your methodologies and a recounting of
your efforts and/or successes in research and/or effecting
social/environmental change. You are especially encouraged
to submit photographs of the grant in use in the field.
You can check any of the "GIS Feature Stories" on the ECP
web site for an example of what some status reports look
like. They are very important to our program as they are
the only consistent way we have to learn about you, your
problems in tackling this new technology, it's
appropriateness and value to your overall mission, and the
things you would like us to do to make your GIS and
Computer work more powerful and more effective. You are
encouraged to look at your original grant form to see where
you started from. We don't have any absolute measure of
success or failure in GIS just what it meant to you and
your organization and what you learned. What we like to
find out is:
- Were you able to use the grant?
- How have your needs and skills expanded?
- How has your funding expanded or not?
Status report Submittals are requested to be in ASCII
email with graphics as attached JPG, GIF or TIF files.
GIF is often best for screen shots, JPG is best for photos
or real-color imagery, but use a high DPI and modest
compression i.e. 3%. Your actual image should be about
2,000 x 2,000 pixels minimum in order to be useable by any
of our many publications. TIF is good all-around but large,
so use packbits compression. Please also zip your final
files to make the attachement as small as possible. We can
sometimes handle attached MS-Word files. If in doubt just
send a test email to see if it works. In the subject line of
your email please put your Org Name, Date and "Status Report".
You may also send a CD/DVD and/or Hardcopy backup
to our mailing address:
ESRI Conservation Program,
380 New York St, Redlands, CA, 92373.
Please contact us if you have any questions. Your
submittal constitutes your permission to post parts of this
report on our web site for the benefit of other
conservation GIS groups. Mentors are expected to submit
additional annual reports that describe the progress of
your grantees, recount your work in supporting them, and
predict what additional work or grants will be needed.
Examples of the kind of material found in status reports
can be seen at:
http://www.esri.com/conservation/aastories.html
The publications we create from your submissions are used
to raise money for the scholarship and support programs of
the Society for Conservation GIS. You can see them at:
Ecp Publications Web Sites
"Conservation Geography: Case Studies" book 2001
http://gisstore.esri.com/acb/showdetl.cfm?&DID=6&Product_ID
=3616&CATID=12All
-------------------------PAGE 25----------------------
*-PRIOR GRANTEES SECTION:
ECP grants are all unique. Having a grant does not
automatically entitle you to any special status, treatment
or privileges, and when you need another grant you will
need to complete another form just like the first time,
unless you are asking for an extension (see pg. 16). If you
are applying for additions, extensions or upgrades to an
existing grant, please indicate that in this section and
your grant will be processed and describe as an addition to
an existing grant rather than as a new grant.
*PRIOR GRANTEES REQUIRED STATUS REPORT - If you have
already received any ECP/CTSP grant in the past you must
submit an annual status report as described on page 24 as
part of any qualification for upgrades, extensions or
additional grants. Enter here the date of your most recent
grant, and the date you sent in your most recent status
report. If you haven't sent one yet and would like to
submit a text summary you can include that in the "PRIOR
GRANTEES ADVANCED SECTION" in the advanced part of the
form.
[*P]==COURSE PRE-REGISTRATION: If you are applying for
training you are required to list below the specific
courses you want, their locations, their dates, and the
specific student applying for that course in case you are
applying on behalf of more than one student. You can re-
apply for training-only at any time by sending in this
same email form with your desired courses specified.
-------------------------PAGE 26----------------------
CONFERENCE VOLUNTEER TASKS
*== FOR ESRI CONFERENCE PASS GRANTS ONLY: VOLUNTEER
- TASKS YOU CAN DO OR TITLE & ABSTRACT OF YOUR PAPER [FTASK]?:"
Your ability to volunteer for these Conservation Hall duties
and/or give presentations on your work are an important part
of reviewing your grant request.
The ESRI and SCGIS conference dates are usually in July,
and are posted on the respective web sites (www.esri.com,
www.scgis.org). If applying for a conference pass, please
review the list of tasks below and cut/paste in the ones
you can do into the VOLUNTEER section of the application form.
(If you are interested but not yet sure what time you'll be
free to help, or want to know more about it, paste it in
anyway since this isn't a strict commitment and we will
contact you in May and June to organize the tasks. You will
be sharing most tasks with 5-10 other people so it's a
great way to socialize. )
CONF TASKS: (Cut and paste the ones you can do into your form)
*Give Small Paper: give an informal 15-30 minute
talk on what you do to an audience of 10-20 people:
TITLE:
ABSTRACT:
*Give Small Demo: give an informal 15-30 minute
workshop or demo on what you do to an audience of 10-20.
TITLE:
ABSTRACT:
*Give Large Paper: give a formal 30 minute paper
to an audience of 100
TITLE:
ABSTRACT:
*Give Children's Talk: Give a 30-90 minute talk/demo
on your topic to a "Conservation Camp" session with
10-20 kids in age ranges from 11 to 18. Provide your
talk title and the age ranges you think are best for it.
TITLE:
ABSTRACT:
*Staff: Help staff the conservation hall on (indicate day)
*Setup: Help set up the conservation hall on Monday
*Teardown: Help tear down the conservation hall on Thursday Afternoon
-------------------------PAGE 27----------------------
ADVANCED SECTION INSTRUCTIONS
[*D]===ADVANCED SECTION: Applicant Program Description:
The purpose of the advanced program is to support
organizations who will use advanced software to help other
non-profit organizations gain GIS skills, or to pursue
advanced research in conservation science whose results,
methods and/or benefits they will use to help other
conservation organizations. The questions below are all
essay questions, you can make your answers as short or as
long as you like, and your application will be judged on
clarity, completeness and appropriateness of purpose. You
are encouraged to submit hardcopy or digital (TIF, GIF,
WMF) examples of any of your work, resumes, etc, and if
sent under separate cover please indicate. By submitting
these essays you are also granting permission for all or
part of this section to be posted to our web site in the
event your request is granted. A section of required
confidential financial information is also included here.
*-==EXECUTIVE SUMMARY [OSUMMARY]?: enter here an executive
summary/cover letter of your request, as a well-written
narrative of your overall request and justification. You
can expand upon the proposed use of the grant and your
financial justification, or any other issues you wish.
*-PURPOSE of your organization [ODESORG]?: Please answer
what is the overall mission of your organization, and what
is it's role in local conservation and the global
conservation movement.
*-PURPOSE of your GIS project [ODESGIS]?: Please provide a
detailed answer of the mission and goals of your GIS
program or project.
*-SERVICE- list any groups you help and how [ODESHELP]?:
*-PRIOR GRANTEES ADVANCED SECTION:
*-ESRI SOFTWARE CONFIGURATION/Modules List [OLICONFIG]?:
If you are an existing user of ESRI software, whether
obtained by grant or purchase, please list here the name,
version number, and platform of all of the ESRI software
you currently use. If you use Arc/INFO or any other
products running from the License Manager, please append
your current license manager file as ascii text at the end
of this application.
Enter here the ESRI License Agreement number if any of your
prior grants, if you have already submitted it, and provide
a short text summary of your status report in case you
haven't already submitted it.
*-STAFFING- Who are your GIS staff and what are their
interests and backgrounds? [ODESPAX]?: Please provide a
short work history, list of skills and interests, and
publications of the people who will be working on your GIS
project. You have to be able to show that you have the
people with the skills, resources and commitments needed to
undertake GIS as a program or a project. If requesting
advanced products like IMS, SDE, Arc/INFO, or any
specialized extension product, please make sure you
demonstrate here that you have the specific skills needed
to utilize and benefit from these products.
*-REQUIRED REFERENCES: Please give names, email and contact
data for 2 other people familiar with your work: [OREFS]?:
*-MENTORS - Who are your mentors and advisors who help you
build your GIS program? [ODESMNT]?:
*-LIST of major conservation/social achievements
[ODESACH]?: Please provide a general narrative list of your
major conservation or public service achievements.
*-SPECIFIC conservation achievements [OCONSACH]?:
This is a specific accounting of your conservation work in
a more quantitative form that we will use as the basis for
a more exact tracking of the impact of GIS on global
conservation itself.
*-PROJECT AREAS: We plan to provide better guidance to
grantees and donors on the ECP web site about where
conservation GIS projects are and what they are doing.
Please attach an arcview shapefile with polygons (if
possible) showing your project areas or areas of interest.
Please include 2 attributes: Project name, and Project
Description. Please also attach a .prj projection file or
describe in your answer here what the projection/coordinate
system is. You may compress your shapefile or directory
into an attached ZIP file. If you cannot include a
shapefile, please answer "N" and provide a precise
narrative description of your project locations and names.
*-HISTORY of your organization and GIS program, when were
they founded? How have they expanded? [ODESHIS]?:
*-PLAN: Summary GIS development plans for next year
[OGISPLAN]?: Please provide a detailed description of how
you will implement GIS, what products you will produce,
your timetable and milestones.
*-DESCRIBE your other publications/communications
[ODESPUB]?: Please describe your newsletters, brochures,
slide shows, radio talks, tv shows, journals, and anything
else that represents how you get your message out to the
public.
*-SAMPLE MAP products you have created [ODESMAP]?:
Please describe here the map products you have created.
*-==INTERNATIONAL MENTOR ADVANCED SECTION
Please see Pages 9-10 for the guidelines on mentor
eligibility and to determine the type of mentorship
application you will submit.
*-Type of application
"Mentor Qualification" to intially qualify as a mentor
Country-specific" for qualified mentors to
Single Grant Combined"
Training Mission"
*-FOR ALL TYPES OF MENTOR GRANTS: Please be sure to list
and/or designate your international support staff in the
PERSONELL SECTION (basic section, above)
*-REQUIRED STATUS REPORT-Date you expect to submit your
Mentorship satus report (month/day/year, i.e.
11/4/03)[MSTATDUE]?:
*-If you were previously awarded ECP mentor status please
provide the date [MPRIOR]?:
*-DATE you sent in your last mentor report [MSTATDATE]?:
*-REPORT: text summary of your last mentor status report
[MSTATTXT]?:
*-FOR MENTOR QUALIFICATION TYPES ONLY:
*-List of Countries or Regions: [MLIST]?:
*-Have you checked list for US Export Laws (Y/N) [MEXP]?:
*-Please be sure to describe your international support
plan in the PLAN section above.
*-==FINANCIAL(CONFIDENTIAL): All following information is
confidential for the ESRI review committee only and will
not be released or disclosed in any other way:
-------------------------PAGE 28----------------------
*-===PLANET ACTION SECTION: Applicant Program Proposal
*-Title of your Project [PTITLE]?:
*-PROJECT DOMAIN: put an "X" next to the relevant domain.
You may also check off addition relevant domains if you
need to but please use a "*" for these so you primary
choice is still clearly marked by an "X"
*-EXECUTIVE SUMMARY of your proposal [PSUMMARY]?:
Please describe how your project relates either directly to
climate change, or to the ecological and social impacts caused
by climate change, and what your project actions will represent
in terms of minimizing or coping with those impacts.
*-PURPOSE of your Imagery/GIS project [PDESGIS]?:
*-METHODOLOGY of your Imagery/GIS project [PDESMTH]?:
Please describe the type of work you will be doing and any
relevant theoretical or practical standards that you are adopting
in the management and or analysis of your work.
*-RESULTS: describe expected solutions, strategies & outcomes [PDESOUT]?:
What specific solutions or strategies for climate change impacts
which might have broader applicability are expected to result
from your project?
*-SCHEDULE: Summarize your project schedule, key dates and
key deliverables for the next year [PDESPLAN]?:
Please provide a summary time-line and schedule for the important
stages of your project and the outcome products, documents and
reports expected.
*-SERVICE- Which local groups are you involved with and how
will your project help them [PDESHELP]?:
At the field level in your project site, what local groups and
communities are you working with and what types of work are you
doing with them.
*-STAFFING- Short description of the people who will use
the Imagery and GIS products you requested & what background,
skills & training they posess relevant to those products.
[PDESPAX]?:
*-SCIENCE STAFF or SUPPORT - Who helps you with scientific
questions, methods and problems, what is their scientific
background, and what do they do? [ODESMNT]?:
Please describe any Scientific or Technical organizations
involved in project, or any designated scientific staff involved
in the project, and how they contribute to your project work
Please agree to all 7 of the following by typing "yes" before each one:
____The project will not be operated by a private company
____The project is non-commercial
____The project has no religious or ideological content or purpose
____You agree with the Planet Action Charter
(http://www.planet-action.org/automne_modules_files/polyProjects/edited/r422_93_pa_charter_v1.pdf)
____You will mention Planet Action sponsorship in your communications on the project
____You will comply with the Planet Action data user license for the use of satellite
imagery and with proprietary rights of any PA contributor, member or partner.
____You will contribute a status report after the first year containing narrative,
example maps and photos, and spatial data about your project work during the year
with specifics about which report materials are permitted to be posted on the
Planet Action community web site.
*-PROJECT AREAS: Did you attach a shapefile with polygons
of your project areas or areas of interest, project name,
and Description (Y/N) [ODESFOOT]?:
As mentioned in the instructions, once you have prepared a plain
text email consisting of this form in plain ascii format, you may
attach any other background documents and zip files. To guard
agains spam filters, you may rename your attachments so they don't
end in suspicious suffixes like ".exe". Just make it obvious how
to rename them back, like "reportzip.RenameMe"
*-PROJECT AREAS: Did you attach an illustrated proposal with
field photos, example maps and example stories (Y/N) [ODESPRO]?:
See above.
*-===END-this is the end of the ECP application.
-------------------------PAGE 29----------------------
+++++++++++++++++++++++++++++++++++++++++++++++
IMPORTANT! IMPORTANT! IMPORTANT! IMPORTANT!
PLEASE BE SURE YOU HAVE READ AND FOLLOWED THE INSTRUCTIONS
BEGINNING ON PAGE 12 INCLUDING FORMATTING, SUBJECT
LABELLING AND SUBMISSION OR YOUR APPLICATION MAY BE RETURNED!
PLEASE DELETE ALL BUT THE FORM ITSELF FOR EMAILING TO
ENSURE THAT YOUR APPLICATION IS RECIEVED
====Please Delete everything above this line====
[ESRI CONSERVATION PROGRAM]
[SOFTWARE/TRAINING APPLICATION FORM v9.2007]
===BASIC SECTION: Mandatory for all applicants===:
*-Today's Date [RDATE]?:
*---SPECIFIC REQUESTS
*- Specific Software and Version(s) requested [RVERS]?:
*- For Web Server requests, edition & level [RSERV]?:
*- List here ESRI Data products requested [RDATA]?:
*- PLANET ACTION request (yes or blank) [RPLANET]?:
*- List here any ESRI-Press books requested [RBOOK]?:
*- Live Training days (Must register below) [RTRN]?:
*- Web training passes (Must register below) [RWEB]?:
*- List ESRI USA Conference Passes requested [RPASS]?:
*- Software Maintenance grant (yes or blank) [RMAINT]?:
*- Other in-kind items requested [ROTHER]?:
*---YOUR COMPUTER & ONLINE DETAILS
*- Hardware platform [RPLATFORM]?:
*- Operating system & version [ROS]?:
*- Online Access Capability [RWEB]?:
*---PAYMENT: $100 (or edit & explain) [RPAY]?:
*- I am authorizing you to bill me (edit if no) _X_Yes ___No
*- If applicable, bill the following Purchase order #:
*-- REQUIRED ORGANIZATION data
*-Organization Name [ORGNAME]?:
*- your tax-exempt number if any [OTAX]?:
*- your ESRI client number if any [OESRI]?:
*- Street/Fedex address [OADDR1]?:
*- Street Address line 2 [OADDR2]?:
*- Mailing Address [OADDRM]?:
*- City [OCITY]?:
*- State ( 2-letter code) [OSTATE]?:
*- Zip or Postcode [OZIP]?:
*- Province (if any ) [OPROV]?:
*- Country (i.e. USA) [OCNTRY]?:
*- Work phone with area code [OTEL]?:
*- Work fax with area code [OFAX]?:
*- Main email [OEMAIL]?:
*- Org Web site URL if any [OWEB]?:
*- Type of organization (pg 22)[OTYPE]?:
*- Seconday Type of organization (pg 22) [OTYPE2]?:
*- Org subject keywords (pg 22) [OKEYWORD]?:
*- Your Organization's total budget last year [OBUD]?:
*- Your GIS program budget last year [OGISBUD]?:
*-- REQUIRED APPLICANT/STUDENT data
*- Your full name and any initials [CFIRST]?:
*- Your honorific (i.e. Dr., Mr. Ms.) [CPREFIX]?:
*- Your direct address if different [CADDR]?:
*- Your direct phone number [CTEL]?:
*- Your direct email address [CEMAIL]?:
*- Your own interest keywords [CKEYWORD]?:
*- Your job title or role [CROLE]?:
*-- ALTERNATE CONTACT data
*- Alternate contact full name, initials [CAFIRST]?:
*- Alternate honorific (i.e. Dr., Mr. Ms.) [CAPREFIX]?:
*- Alternate contact phone number [CATEL]?:
*- Alternate contact email address [CAEMAIL]?:
*- Alternate contact job title [CAROLE]?:
*-- MENTOR/SHIP data:
*- Status: __Ship Address __Billing address __Mentor
*- Ship Contact/Mentor Organization Name [MORGNAME]?:
*- Shipping/Fedex address [MOADDR1]?:
*- Shipping Address line 2 [MOADDR2]?:
*- City [MOCITY]?:
*- State ( 2-letter code) [MOSTATE]?:
*- Zip or Postcode [MOZIP]?:
*- Province (if any ) [MOPROV]?:
*- Country (i.e. USA) [MOCNTRY]?:
*- Ship contact full name & initials [MFIRST]?:
*- Ship contact phone with area code [MTEL]?:
*- Ship contact fax with area code [MFAX]?:
*- Ship contact direct email [MEMAIL]?:
*- Mentor only tax-exempt number if any [MOTAX]?:
*- Mentor only ESRI client number if any [MOESRI]?:
*- Mentor only: Date of your next report [MDATE]?:
*-- REQUIRED DESCRIPTION What you'll use the grant for [OUSE]?:
*-- REQUIRED JUSTIFICATION(CONFIDENTIAL)? Essay justification
- of why you require a grant [OWHY]?:
*-- REQUIRED STATUS REPORT-Date you expect to submit your
- grant report (month/day/year, i.e. 11/4/99)[OSTATDUE]?:
*-- PRIOR GRANTEES SECTION:
*- ADDITION: Is this request is an addition, extension or
- upgrade to an existing grant? [OADDGRANT]?:
*- DATE: What was the DATE of your first grant [OGNLDATE]?:
*- DATE you sent in your last status report [OSTATDATE]?:
*-== COURSE/WEB PRE-REGISTRATION (cut/paste up to 4) [CPREREG]?:
- 1. CLASS:
- Dates:
- Location:
- Student Name:
- 2. CLASS:
- Dates:
- Location:
- Student Name:
*== FOR ESRI CONFERENCE PASS GRANTS ONLY: VOLUNTEER
- TASKS YOU CAN DO OR TITLE & ABSTRACT OF YOUR PAPER [FTASK]?:
*-=======END BASIC SECTION===========
* For basic grants clip above, below is optional.
* For advanced grant, section below is also required.
* Submission instructions are on pg 13.
*-===ADVANCED SECTION: Applicant Program Description
*-==EXECUTIVE SUMMARY [OSUMMARY]?:
*-PURPOSE of your organization [ODESORG]?:
*-PURPOSE of your GIS project [ODESGIS]?:
*-SERVICE- list any groups you help and how [ODESHELP]?:
*-PRIOR GRANTEES SECTION:
*- PRIOR ESRI License Agreement number if any [OLICENSE]?:
*- ESRI SOFTWARE CONFIGURATION/Modules List [OLICONFIG]?:
*- DATE you sent in your last status report [OSTATDATE]?:
*- REPORT: summary of your last status report [OSTATTXT]?:
*-STAFFING- Short description of the people who will use
the GIS products you requested & what background, skills &
training they posess relevant to the products you requested
[ODESPAX]?:
*-REFERENCES: Please give names, email and contact data for
2 other people familiar with your work: [OREFS]?:
*-MENTORS - Who are your mentors and advisors who help you
build your GIS program? [ODESMNT]?:
*-LIST of major conservation/social achievements
[ODESACH]?:
*-PROJECT AREAS: Did you attach a shapefile with polygons
of your project areas or areas of interest, project name,
and Description (Y/N) [ODESFOOT]?:
*-SPECIFIC conservation achievements [OCONSACH]?:
*-Please estimate how many people your group reached in the
past year by each of the following means:
*- Visiting your center/site [OPAXVIS]?:
*- Teaching/Education/Schools [OPAXED]?:
*- General Public Events [OPAXEV]?:
*- Volunteer Projects [OPAXVOL]?:
*- Newsletter/Magazine [OPAXNEWS]?:
*- Mass Media/Television [OPAXTV]?:
*- Other (please describe) [OPAXX]?:
*- Please estimate how many acres of land your group
protected or conserved the past year by the following
means:
*- Purchase or create easements [OACREES]?:
*- Purchase outright [OACREBUY]?:
*- Affect public policy on [OACREPOL]?:
*- Influence private landowners [OACREOWNR]?:
*- Influence local communities [OACRELOCL]?:
*- Affect scientific knowledge on [OACRESCI]?:
*- Other (please describe) [OACREX]?:
*- Other specific conservation Impact (please describe)
[OCONAX]?:
*-HISTORY of your organization and GIS program, when were
they founded? How have they expanded? [ODESHIS]?:
*-PLAN: Summary GIS development plans for next year
[OGISPLAN]?:
*-DESCRIBE your other publications/communications
[ODESPUB]?:
*-LIST SOME MAP products you have created [ODESMAP]?:
*-==FINANCIAL(CONFIDENTIAL): This financial information is
confidential for the ESRI review committee only and will
not be released or disclosed in any other way:
*-Your Organization's Current projected total income
[OCINC]?:
*-Your Organization's Current projected total expenses
[OCEXP]?:
*-Your Current Year GIS program projected budget
[OCGISBUD]?:
*- Your last year's total GIS program budget [OGISBUD]?:
*- Last year's total hardware budget [OHWBUD]?:
*- Last year's total software budget [OSWBUD]?:
*- Last year's total training budget [OTRNBUD]?:
*- Last year's total salary for all GIS staff [OSALBUD]:?
*- Name and % time commitment of GIS manager [OGISMGR]?:
*- Name and % time commitment of GIS technician [OGISTECH]?:
*-==INTERNATIONAL MENTOR ADVANCED SECTION (required for
international mentor grants, see page 9-10):
*-Type of application (Mentor Qualification, Country-
specific, Single Grant Combined, Training Mission)
[MTYPE]?:
*-FOR ALL TYPES OF MENTOR GRANTS: Please be sure to list
and/or designate your international support staff in the
PERSONELL SECTION (basic section, above)
*-REQUIRED STATUS REPORT-Date you expect to submit your
Mentorship satus report (month/day/year, i.e.
11/4/03)[MSTATDUE]?:
*-If you were previously awarded ECP mentor status please
provide the date [MPRIOR]?:
*-DATE you sent in your last mentor report [MSTATDATE]?:
*-REPORT: text summary of your last mentor status report
[MSTATTXT]?:
*-FOR MENTOR QUALIFICATION TYPES ONLY:
*-List of Countries or Regions: [MLIST]?:
*-Have you checked list for US Export Laws (Y/N) [MEXP]?:
*-Please be sure to describe your international support
plan in the PLAN section above.
*-Please be sure that the Billing section has clearly
indicated the invoice amounts you are willing to pay
Please also indicate how you
will pay for each year. If PO numbers please indicate them
if known.
*-FOR COUNTRY SPECIFIC MENTOR APPLICATIONS ONLY:
*-NOTE TO ESRI DISTRIBUTOR: The Mentor Organization listed
above has been approved as an ESRI International
Conservation Mentor on the basis of a 3-year global
conservation support plan they have submitted to ESRI.
This allows them to order software from their USA
Headquarters offices for installation into office
equipment, training missions, and internal support missions
to their own offices, partners and affiliates located in
your country. This form is their specific 3-year
Conservation GIS support plan for your country. You may
veto this plan by responding to the Mentor organization
with your objections within 2 weeks, and cc'ing to
ecp2 at esri dotcom, in which case this organization will not be
allowed to pursue GIS support activities in your country.
If you do not wish to veto their plan you don't have to
respond at all. If you would like to nominate additional
local groups for support by this mentor or the ESRI
Conservation Program, please contact ecp2 at esri dotcom
*-Country checked for US Export Laws? (Y/N) [MCEXP]?:
*-Please be sure to describe this country's specific
support plan in the PLAN section above.
*-Please be sure that the software request section above
has clearly distinguished the following 8 figures for each
product & version requested:
Product/boxes requested User Licenses requested
Year1 Year2 Year3 Total Year1 Year2 Year3 Total
*-Please leave the Billing/Payments section blank
*-Please cut and paste the "REQUIRED ORGANIZATION" and
"REQUIRED CONTACT/STUDENT" sections as many times as you
need to list all of the different program and project
offices you need to include for this country. (see page 9)
*-===PLANET ACTION SECTION: Applicant Program Proposal
*-Title of your Project [PTITLE]?:
*-PROJECT DOMAIN: put an "X" next to the relevant domain:
__vegetation, biodiversity & ecosystems
__human dimension & habitation
__drought, desertification and water resources
__oceans
__ice & snow cover
*-EXECUTIVE SUMMARY of your proposal [PSUMMARY]?:
*-PURPOSE of your Imagery/GIS project [PDESGIS]?:
*-METHODOLOGY of your Imagery/GIS project [PDESMTH]?:
*-RESULTS: describe expected solutions, strategies & outcomes [PDESOUT]?:
*-SCHEDULE: Summarize your project schedule, key dates and
key deliverables for the next year [PDESPLAN]?:
*-SERVICE- Which local groups are you involved with and how
will your project help them [PDESHELP]?:
*-STAFFING- Short description of the people who will use
the Imagery and GIS products you requested & what background,
skills & training they posess relevant to those products.
[PDESPAX]?:
*-SCIENCE STAFF or SUPPORT - Who helps you with scientific
questions, methods and problems, what is their scientific
background, and what do they do? [ODESMNT]?:
Please agree to all 7 of the following by typing "yes" before each one:
____The project will not be operated by a private company
____The project is non-commercial
____The project has no religious or ideological content or purpose
____You agree with the Planet Action Charter
(http://www.planet-action.org/automne_modules_files/polyProjects/edited/r422_93_pa_charter_v1.pdf)
____You will mention Planet Action sponsorship in your communications on the project
____You will comply with the Planet Action data user license for the use of satellite
imagery and with proprietary rights of any PA contributor, member or partner.
____You will contribute a status report after the first year containing narrative,
example maps and photos, and spatial data about your project work during the year
with specifics about which report materials are permitted to be posted on the
Planet Action community web site.
*-PROJECT AREAS: Did you attach a shapefile with polygons
of your project areas or areas of interest, project name,
and Description (Y/N) [ODESFOOT]?:
*-PROJECT AREAS: Did you attach an illustrated proposal with
field photos, example maps and example stories (Y/N) [ODESPRO]?:
*-===END-this is the end of the ECP application.
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