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Important Note: This is a backup page for the ESRI APGA grant guidelines. The normal way to get the current guidelines is to send a blank email to apga@esri.com.
It will auto-email back to you the complete 50k form. PLEASE NOTE that your ISP may route such forms to your spam or deleted folders (A free Yahoo mail account won't do that.) Please also ensure that your email provider will allow your inbox to accept an email of 50k in size.) If that doesn't work, you may also try to copy the form section below but please understand that we have very strict email format rules to ensure that your grant submissions are not deleted by spam/virus filters, and foremost among these is your form must be submitted as PLAIN ASCII text, not HTML, not as an attached file. Non-ASCII submissions are the most common reason for grant request submissions to fail from being deleted. If you don't know how to prepare a plain ascii file please use the auto-email. If you cut/paste the form section directly into a word processor or Email file PLEASE CHECK that line breaks and spaces retain the format of this page. If needed, please correct your format before submitting.
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[ESRI NONPROFIT GRANTS PROGRAM]
[SOFTWARE/TRAINING DONATION version 5.2008]
ESRI APGA GIS GRANT GUIDELINES
GIS stands for geographic information system. A GIS is a computer-based system for the storage, management, analysis, and display of geographic and associated data. GIS is a powerful tool designed specifically for integrating, analyzing and mapping all types of spatial information. For more, go to http://www.gis.com/
This email contains the instructions and form you can use to apply for an ESRI grant of GIS (Geographic Information Systems) products. You may request software, training, books, GIS Data, and SPOT Satellite Imagery thru the new "Planet Action" program.
A copy of this form is also at: www.esri.com/grant
THIS CAN BE A TIME-CONSUMING PROCESS! Depending on the size of your request, you can expect to spend several hours to weeks completing your application, and several days to weeks for the grant review. If you need ESRI products more quickly than that, please contact your local sales office (www.esri.com/company).
Any institutional member of APGA may apply for a grant using this form. There are no grant cycles or deadlines, you can apply any time.
You'll be asked to pay $100 minimum to cover basic product, processing and shipping costs, or explain your financial circumstances in more detail. For your records, the estimated retail value of the default "APGA Bundle" grant is $7,500.
CONTENTS:
Page 1 FREE GIS LEARNING AND SOFTWARE
Page 2 GRANT ELIGIBILITY and APPROVAL
Page 3 HOW TO COMPLETE THE APPLICATION FORM Page 4 REQUIRED STATUS REPORT and MAINTENANCE GRANTS Page 5 BOOK GRANTS Page 6 TRAINING COURSE GRANTS Page 7 CONFERENCE PASS GRANTS Page 8 PLANET ACTION IMAGERY GRANTS Page 9 WHERE TO GET MORE HELP Page 10 HOW TO SUBMIT THIS APPLICATION
Remaining: Grant form
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FREE GIS LEARNING AND SOFTWARE:
If you don't know anything about GIS, a good place to start is:
If you want to learn how to use GIS software, a good site is:
http://support.esri.com/index.cfm?fa=knowledgebase.webHelp.gateway
If you prefer to study offline, the site above has numerous PDF tutorials you can download (just look for: "Tutorials and Video")
For offline GIS study, you can also use this form with a $0 request and a short justification to get either of the following self-paced ESRI books free which each include trial versions of ESRI's software:
Getting to Know ArcGIS Desktop: Updated for ArcGIS 10.0 #117270
GIS Tutorial Workbook for ArcGIS 9 3rd Edition #110991
GIS Tutorial 1: Basic Workbook with Media (for ArcGIS 10) #117292
If you simply need to print out basic maps of a topic or region you are interested in you may find all you need at one of the mapping service web sites ESRI has helped create. These usually include a simple browser ability that will let you zoom into and print from any of the hundreds of national and global databases, including the paid proprietary databases. (You can do this for free. If you want more comprehensive access to any of the paid ESRI databases, send an ECP grant application.) Mapping Sites List:
http://www.gis.com/
http://www.geographynetwork.com
http://www.unep-wcmc.org/
http://www.conserveonline.org/
http://www.conservationmaps.org
http://www.esri.com/data/index.html
http://earth.google.com/
www.nationalgeographic.com/mapmachine
http://www.terraserver.com/
http://www.geo-one-stop.gov/
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GRANT ELIGIBILITY and APPROVAL
Applications are reviewed by a volunteer team and so your review may take 2-6 weeks. You are welcome to contact us if you have questions about your status. If you have carefully followed the "*===MANDATORY APPLICATION INSTRUCTIONS" below then you will receive several automatic confirmations that your request was properly admitted into the reviewing process. After that you may receive emails from your reviewer, followed by an approval notice. This can then be followed by emails from ESRI shipping and licensing as any remaining issues in these areas are resolved.
To be eligible, the best thing you can do is read and follow the application submission instructions. Failure to do so is the most common cause of lost or ineligible applications.
You will also need to check your inbox regularly for questions or responses from our review team. Failure to do this is the most common cause of delays.
The primary criteria for approving a grant are your commitment to spend the time needed to learn how to use it, your financial need, and how your project will benefit society and/or the environment.
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HOW TO COMPLETE THE APPLICATION FORM
Instructions for each question:
*-==SPECIFIC REQUEST
*-Software request [RSOFT]?:
Type 'yes' at the end of this line if you are asking for ArcGIS software.
*-Specific software requested [RVERS]?:
A "bundle" of software, training, and books has been created for gardens that are new to GIS, called the ‘APGA ArcEditor Bundle’. The contents of the bundle are:
1 ArcEditor License;
1 copy of the following books: 'GIS Tutorial', 'Thinking about GIS', 'Modeling Our World', 'Designing Geodatabases';
If you would like to request the bundle, say ‘APGA ArcEditor bundle’.
If you already have ArcView or ArcEditor and need additional software, specify which product(s). DON'T SAY "ARCGIS". If you don't know the specific product, you'll need to spend time on the ESRI website researching products, versions and minimum system specifications. If you leave this item blank or put "ArcGIS" or anything else non-specific, you will receive ArcView.
*-Hardware platform [RPLATFORM]?:
Please describe the computer you'll use, make, model, RAM and type of CPU. GIS software comes in many different versions depending on your computer and you need to get the right version.
*-Operating system & version [ROS]?:
Please describe the operating system and version. Most GIS software runs on Windows 2000 or XP, but may also be available for other platforms.
*- Online Access Capability [RWEB]?:
Free GIS data, tools and resources are increasing on the web.
Our program is concerned that this leaves behind a lot of people who lack fast internet access. Your answers here help us understand these issues and limitations.
Please enter "good" if your access is any type of broadband such as DSL. If you have dialup access or slower, or can only get online infrequently, please describe your situation.
*-PAYMENT: $100 (or edit & explain) [RPAY]?: $100
These grants are based on your ability to pay the basic costs and the justification of your need. You're expected to pay $100 minimum regardless of what you ask for. If you cannot afford the minimum payment, please send a blank email to: ecpgrant@esri.com. (ECP 'general' grants do not require a standard minimum payment.) or submit specific financial justifications in the justification section.
EXTENSIONS: If you request any extensions to ArcGIS, please add on $100 more for each extension requested. Please also provide one extra paragraph of description and one extra of justification saying why you need that specific extension capability beyond what the basic software offers. You may request ONLY those extensions developed by ESRI: Spatial Analyst, 3D Analyst, Network Analyst , Geostatistical Analyst , Publisher, ArcScan, Tracking Analyst.
*-I am authorizing you to bill me: _X_Yes __No
ESRI will have to bill you after grant shipment and we require your approval to do so.
*-If applicable, bill the following Purchase order #:
If you use purchase order numbers you can provide one here, otherwise you can leave blank.
[*O]==ORGANIZATION data: Please fill in the general contact information for your organization.
Tax-exempt number: Please enter your 501(c)3 or other number that certifies you as a tax-exempt or non-government organization. If your grant is approved, you will be contacted later by our shipping department who will tell you how to fax them your tax exempt certification prior to shipping. If you don't have a tax-exempt or non-government status your grant will still be reviewed but your chances of approval may be affected.
APGA membership number: Please enter your institution’s APGA membership number.
Web Site URL: If you have your own web site, or any site where your work is described, please list it.
BUDGET information: Please enter your best estimates of your last year total organizational budget, and your best estimate of last year's total Mapping budget if any, including hardware, software, salaries and maintenance. The ECP actively lobbies other manufacturers and donors for increased support to non-profit GIS and this information is
important.
[*C]==REQUIRED APPLICANT/STUDENT data: Please fill in your personal contact information here. Please also use this section to provide contact information for any students applying for training.
*REQUIRED DESCRIPTION of what you'll use the grant for:
This is the most basic question that EVERYONE contemplating their own GIS should ask - and satisfactorily answer - before going on to thinking about training, data, hardware, software, etc. Please answer thoughtfully: Why do you really need a GIS? Will it really help? Even though you can get software and training almost free, it will still cost you a lot of time and effort, do you think it will be worth that cost to your organization? For help, http://www.gis.com/ can provide useful insights, and if you want a self-paced tutorial on how to plan for a GIS, send a blank email to: gistutorial@esri.com
*REQUIRED JUSTIFICATION (CONFIDENTIAL)?
Enter here a specific justifications for why you need a grant. You need to explain the financial circumstances that require you to request this grant.
EXPORT LAWS COMPLIANCE
You may NOT obtain grants or send software to any country which has USA export restrictions, regardless of where your offices are. This includes any country to which the United States has embargoed goods, any person on the U.S. Treasury Department's list of Specially Designated Nationals, any person or entity on the U.S. Commerce Department's Table of Denial Orders and any person or entity where such export, re-export, or provision violates any U.S. export law. (For current lists, see www.ustreas.gov/ofac/ )
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*-- REQUIRED STATUS REPORT-Date you expect to submit your - grant status report (month/day/year, i.e. 11/4/99)[OSTATDUE]?:
*- IF APPLICABLE: Date of your last status report [OSTATDATE]?:
Grantees are required to submit a status report on your use of the grant within 1 year. These make a big difference in our ability to find funding and support to continue the grants program, to create new publications, and to inform donors of the importance of funding conservation GIS. These are also required if you apply for a grant of maintenance (see below)
There is no required format for a status report, what we most want to know are the facts on what a difference, positive or negative, the grant made to your group and to your conservation mission. Specific technical methods you used for analysis or cartography that might be useful to others are especially welcome. Specific activist methods you used that allowed your maps, reports or data to have a greater impact in the public arena are equally welcome.
The status report should include example maps, descriptions of your methodologies and a recounting of your efforts and/or successes in research and/or effecting social/environmental change. You are especially encouraged to submit photographs of the grant in use in the field.
HOW TO SUBMIT YOUR STATUS REPORT
We prefer Email submissions with CD/DVD and/or hardcopy for backup and very large files or high-res photos.
To submit your status report, please include your full contact information, you can cut/paste the "Organization" and "Applicant" sections from your form to make sure you don't miss anything.
You will then email your status report to ecp@esri.com just like with a normal grant request but add the special tag "@report" to your subject line. Please do NOT include a grant request in your status report submission, reports need to be in their own separate emails.
You may send your disks or hardcopies to:
ESRI Conservation Program,
380 New York St, Redlands, CA, 92373.
Tel: 909-793-2853
MAINTENANCE FEES: All software products have recurring annual maintenance fees that cover tech support and product upgrades. The First year of maintenance is free but in your second year you will begin receiving 'quotes' for these fees.
Maintenance fees are extremely important in allowing ESRI to cover the costs of providing technical support and software updates to you, and have proven to be instrumental in the ongoing success and growth of many other conservation GIS programs.
After the first complimentary year you will be invoiced annually for ongoing software maintenance. These fees can be significant if you have been granted more advanced software.
If you do not wish to receive the ESRI software maintenance services, please reply appropriately to the software maintenance quotation. You are not required to pay for ESRI software maintenance. If you wish to decline the ESRI software maintenance, you can continue using your original installation without updates or support as long as you wish.
If you wish to have ESRI software maintenance and cannot afford the fees, you have the option of applying for a grant waiver of ongoing maintenance fees. We normally request that you pay a minimum of 10% of the quoted fees. Exceptions can be made with adequate fiscal justification.
When you apply for a maintenance grant, please be sure to attach the ESRI quote pdf file you received and please be sure you understand the different fees involved. A Status report will also be required for any maintenance grant requests.
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*-PICK A PUBLICATION
You may select one or two ESRI PRESS publications as listed at the ESRI PRESSS online bookstore:
http://gis.esri.com/esripress/display/index.cfm
Some of the best books for beginning GIS include trial
ESRI GIS software and self-study exercises, such as:
Getting to Know ArcGIS Desktop: Updated for ArcGIS 10.0 #117270
GIS Tutorial Workbook for ArcGIS 9 3rd Edition #110991
Other books help introduce Conservation GIS:
Conservation Geography: Case Studies" 2001 Book #87905
Native Geography Magazine part #87636
Land Trust Geography Magazine part #87724
Information about other users, GIS research, ESRI products, and course schedules is also available in ArcNews, ESRI's quarterly newsletter which you can get free by visiting http://www.esri.com/news/index.html.
ArcUser is our free technical magazine which you can see or subscribe to at http://www.esri.com/news/arcuser/index.html
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*-==COURSE/WEB PRE-REGISTRATION [CPREREG]?:
You MUST complete the "Course Pre-registration" if you want to be considered for any kind of training grant. Training grants are for tuition waivers ONLY. You must still pay for your own travel and accommodation.
ESRI offers year-round training in over a dozen different GIS topics. Most of these are two-day or three-day courses taught monthly in Redlands and less frequently at our regional offices. Current Course Schedules and guidelines can be seen at: http://www.esri.com/training/index.html, or you may contact the ESRI Learning Center directly at 909-793-2853 x1585.
Live Training grants are available ONLY within the USA, ONLY at one of the ESRI Corporate Offices (For a list, see: http://www.esri.com/company/contactusa.html). WE CANNOT GRANT courses taught by "certified trainers" from other companies, on-site training, or training outside the USA. If you live outside the USA you will need to come to the USA to take your live training.
Live Training is only offered on a SPACE-AVAILABLE basis. Once you apply for a course grant you are placed on a "standby" list and do not have a confirmed seat. 10 days before the class starts, you MUST call the ESRI Learning Center at (909) 793-2853 x1585. If there is space available in that class you will then be granted a confirmed seat over the phone.
The alternative Web-based training grant is for the ESRI Virtual Campus (http://campus.esri.com) for a 6-month period in which you can take one course. There are many different courses and the passes are specific to one course and one person, so you have to specifically list which course you want and the student's name. All of the courses have a free "test-drive" module and you are encouraged to try them out before requesting a free pass to the whole course. Please also note that you may only request a pass to an entire course, we do not grant passes to the individual modules and lectures. You are expected to complete the entire course.
CLASS SCHEDULE CHANGES AND CANCELLATIONS:
Though the class schedule rarely changes, we sometimes find it necessary to change the dates on which a class is offered, or to cancel a class. We contact registrants at our earliest opportunity in the event of a scheduling change or cancellation.
TRAVEL:
Transportation to the training site is the registrant’s responsibility. ESRI assumes no responsibility for nonrefundable travel arrangement losses resulting from course scheduling changes or cancellations.
LODGING:
Registrants are provided a class location map and list of area hotels. Registrants make their own lodging arrangements.
COURSE MATERIALS:
All course materials are provided at the training site.
RECOMMENDED ATTIRE: Casual dress is suggested.
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*- ESRI USA Conference [RPASS]?:
ESRI, the ESRI Conservation Program, and the Society for Conservation GIS (SCGIS) collaborate on annual international conferences in Southern California each summer. The ESRI conference is the largest GIS conference in the world, attracting 15,000 users and offering workshops, specialized training, user group meetings and many other unique and valuable opportunities.
We invite you to participate in the Conservation Hall, where hundreds of other Conservation GIS users and SCGIS members will be gathered. You can volunteer with conference tasks (setup, teardown) or give a presentation on your work. If you would like to participate, please indicate what you would like to do below.
If you are interested but not yet sure what time you'll be available, or want to know more about it, complete this section anyway. This isn't a strict commitment and we will contact you in May and June to organize the tasks. You will be sharing most tasks with 5-10 other people so it's a great way to socialize.
*Give Small Paper: give an informal 15-30 minute talk on what you do to an audience of 10-20 people:
TITLE:
ABSTRACT:
*Give Small Demo: give an informal 15-30 minute workshop or demo on what you do to an audience of 10-20.
TITLE:
ABSTRACT:
*Give Large Paper: give a formal 30 minute paper to an audience of 100
TITLE:
ABSTRACT:
*Give Children's Talk: Give a 30-90 minute talk/demo on your topic to a "Conservation Camp" session with 10-20 kids in age ranges from 11 to 18. Provide your talk title and the age ranges you think are best for it.
TITLE:
ABSTRACT:
*Staff: Help staff the conservation hall on (indicate day)
*Setup: Help set up the conservation hall on Monday
*teardown: Help tear down the conservation hall on Thursday Afternoon
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*-===PLANET ACTION SECTION: Applicant Program Proposal
PLANET ACTION provides grants of SPOT Imagery and ESRI GIS software for locally-based organizations working on projects dealing with Climate Change impacts and effects, in 5 program domains:
- human dimension & habitation
- drought, desertification and water resources
- vegetation, biodiversity, ecosystems
- oceans
- ice & snow cover
Grant application instructions for PLANET ACTION are found below. More detailed instructions and tutorials can be found at http://www.conservationgis.org/planetaction.html.
More information on the program is at www.planet-action.org
*-Title of your Project [PTITLE]?:
*-PROJECT DOMAIN: put an "X" next to the relevant domain.
You may also check off addition relevant domains if you need to but please use a "*" for these so you primary choice is still clearly marked by an "X"
*-EXECUTIVE SUMMARY of your proposal [PSUMMARY]?:
Please describe how your project relates either directly to climate change, or to the ecological and social impacts caused by climate change, and what your project actions will represent in terms of minimizing or coping with those impacts.
*-PURPOSE of your Imagery/GIS project [PDESGIS]?:
*-METHODOLOGY of your Imagery/GIS project [PDESMTH]?:
Please describe the type of work you will be doing and any relevant theoretical or practical standards that you are adopting in the management and or analysis of your work.
*-RESULTS: describe expected solutions, strategies & outcomes [PDESOUT]?:
What specific solutions or strategies for climate change impacts which might have broader applicability are expected to result from your project?
*-SCHEDULE: Summarize your project schedule, key dates and
key deliverables for the next year [PDESPLAN]?:
Please provide a summary time-line and schedule for the important stages of your project and the outcome products, documents and reports expected.
*-SERVICE- Which local groups are you involved with and how will your project help them [PDESHELP]?:
At the field level in your project site, what local groups and communities are you working with and what types of work are you doing with them.
*-STAFFING- Short description of the people who will use
the Imagery and GIS products you requested & what background,
skills & training they possess relevant to those products.
[PDESPAX]?:
*-SCIENCE STAFF or SUPPORT - Who helps you with scientific questions, methods and problems, what is their scientific background, and what do they do? [ODESMNT]?:
Please describe any Scientific or Technical organizations involved in project, or any designated scientific staff involved in the project, and how they contribute to your project work.
Please agree to all 7 of the following by typing "yes" before each one:
____The project will not be operated by a private company
____The project is non-commercial
____The project has no religious or ideological content or purpose
____You agree with the Planet Action Charter
(http://www.planet-action.org/automne_modules_files/polyProjects/edited/r422_93_pa_charter_v1.pdf)
____You will mention Planet Action sponsorship in your communications on the project
____You will comply with the Planet Action data user license for the use of satellite imagery and with proprietary rights of any PA contributor, member or partner.
____You will contribute a status report after the first year containing narrative, example maps and photos, and spatial data about your project work during the year with specifics about which report materials are permitted to be posted on the Planet Action community web site.
*-PROJECT AREAS: Did you attach a shapefile with polygons of your project areas or areas of interest, project name, and Description (Y/N) [ODESFOOT]?:
As mentioned in the instructions, once you have prepared a plain text email consisting of this form in plain ascii format, you may attach any other background documents and zip files. To guard agains spam filters, you may rename your attachments so they don't end in suspicious suffixes like ".exe". Just make it obvious how to rename them back, like "reportzip.RenameMe"
*-PROJECT AREAS: Did you attach an illustrated proposal with field photos, example maps and example stories (Y/N) [ODESPRO]?:
See above.
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*===WHERE TO GET MORE HELP
ALLIED ORGANIZATIONS AND PROGRAM WEBSITES
The Society for Conservation GIS: www.scgis.org
SCGIS is a membership group of all individuals active in Conservation and GIS, organized as a non-profit professional society to help provide technical support, conferences and scholarships in Conservation GIS. Base membership is $35/year which gets you into the excellent annual technical conference and onto the mailing list.
Aboriginal Mapping Network: http://www.nativemaps.org/
AMN provides mapping and GIS resources for Native and First Nation mappers to help with data, methods, training, funding, legal, conferences and many other areas.
Indigenous Mapping Network http://www.indigenousmapping.net
"is an organization set up to empower native communities by sharing essential tools which protect, preserve, and enhance our way of life within our territories".
Greeninfo Network http://www.greeninfo.org/
GreenInfo Network is a non-profit organization that specializes in helping public interest groups and public agencies.
Ecotrust: http://www.ecotrust.org/
Ecotrust provides many important GIS services to help build "a conservation economy in the coastal temperate rain forests of North America".
The Nature Conservancy: http://www.conserveonline.org/
TNC's website includes full-text articles on many topics of Conservation GIS and Conservation Science. You can also access many of their national and international biodiversity data layers here.
*===HISTORY: CHANGES for this form version:
Note on "PLANET ACTION" imagery grants added to program
Children's program added to conference
Prior versions:
Custom version of form for APGA members.
A new submittal procedure simplified to a single email address.
2 books may now be requested instead of 1 for a basic grant.
Extensions to the basic software may now be requested at extra
cost and extra justification.
A new submittal email address.
----------------------PAGE 10------------------------------
HOW TO SUBMIT THIS APPLICATION
This is a machine-readable form that will be used to review, process and ship your grant request. This form is for email submission only as directed below. There is no other way to submit grant requests in this program.
To complete this form, Please type in your answer at the end of each and every question, AFTER the colon (?:) You can type as much text as you want and add or paste in as many lines as you want between the colon (:) and the * at the beginning of the next line.
Please do not erase any of the questions. Please DO NOT erase the (?:) marker at the end of the question.
Make sure your completed form is in plain ASCII text format. You can do this by editing the form in a plain ascii text editor like "notepad", or if using a word processing program like MS-Word, be sure to save your file out in a "text only with line breaks" format. DO NOT just edit your email and reply back because in most cases this sends your grant form in an HTML format which cannot be accepted.
For spam filter reasons, you may NOT send your grant form as an attachment; it must be the main body of your email in plain ASCII text. You may include small attachments like ESRI maintenance quote PDF files, as needed.
SENDING ATTACHED SUPPLEMENTARY MATERIALS:
We encourage you to include larger attachments such as maps, shapefiles or geodatabases of your data & photos of your work in the field. HOWEVER, these must be sent separately as follows: First email in your grant request per the rest of the instructions below, and make sure to mention in your essay(s) that you are also sending supplementary grant materials and what they are. Next, prepare a second email of exactly what you just sent, but this time attach all of your large attachments to it and include the tag "@attach" in your subject line. This will ensure that the proper review team receives your attached material for their part of the review.
IMPORTANT! MANDATORY SUBJECT LINE PROTOCOL:
For spam filter reasons there is a specific formal subject line rule described below. Failure to use the defined subject line will risk your email being delayed or deleted without reply.
For the subject of your email, first type in the "#" or "pound sign" (above "3" on many keyboards). Then your organization's name immediately after, then a comma, then space, then state and/or country, then a comma & space, then the date, then a comma & space, then the grant "@" tags summarizing what you are requesting i.e.
"#Rainforest Network, Canada, Nov 13 1997, @basic"
GRANT @ TAGS: These are at the end of the subject line and ensure your request is processed correctly. We also use them to route your request thru ESRI order entry so if you get emails from us with additional tags, don't worry.
GRANT TYPE TAG: first specify all the things you are asking for.
Please include at least one of the following tags, you can include several tags if you are asking for several things. If you include tags for items you are not asking for it will delay your grant.
IMPORTANT EXCEPTION: You may NOT ask for BOTH @basic and @advanced.
Any advanced grant may include as many basic items as you want so if you are asking at the advanced level please don't also list @basic.
"@basic" If you are applying for a basic conservation grant
limited to the ArcView level and its extensions
“@medium” If your application includes ArcEditor and its extensions
but nothing more advanced.
"@advanced" for any Advanced conservation grants ie Arc/INFO, ArcGIS Server AND including any basic items needed as well
"@apga" for members of the American Public Gardens Assn
"@class" if your request includes ESRI Live Classroom Training
"@virtual" if your request includes ESRI Virtual Campus online training
"@intl" REQUIRED if your grant is outside USA, must also cc distributor
"@planet" REQUIRED if you are applying for a PLANET ACTION grant
"@report" REQUIRED if your submission is a status report
"@attach" REQUIRED if you are sending attached material for a grant
request as a second email, as outlined above.
If you don't use any of the @ tags, your request will still be received, but it will take a little longer and the initial assumption will be that you just want ArcView.
EXAMPLE SUBJECT LINES:
#UC Davis Arboretum, CA USA, Aug 15 2008, @apga @advanced @virtual
This APGA member is applying for ArcInfo and some online training.
#Chicago Botanic Garden, IL USA, Aug 15 2008, @apga @report
This APGA member is submitting a status report.
#Missouri Botanical Garden, MO USA, Aug 15 2008, @apga @report @attach
This APGA member is submitting a status report with a large attachment.
HOW TO SUBMIT YOUR APPLICATION:
To submit this form, email it to: ecp@esri.com
You MUST ensure that you have deleted all of these instructions as requested at the top of the form, have followed the specific subject line rules above.
Unless specifically requested, please do not cc your initial application submission directly to grant reviewers as it may confuse and delay your review.
Please keep a copy of your email.
INTERNATIONAL APPLICANT SUBMISSION:
Besides including the "@intl" tag, you must cc an additional copy email to the ESRI International Distributor for your country. ESRI's International distributors are listed on our web site at:
http://andes.esri.com/intldist/contactint.cfm )
If you have any questions after submitting your request or want to know grant status, resubmit using the same subject line and just ask your question at the very top.
AFTER YOU SUBMIT YOUR EMAIL:
When your email is succesfully sent, you should quickly receive one or more automatic confirmation emails depending upon your request and what "@" tags you included. Some of these may be warnings that you made some mistake in the subject line but these are typically minor errors. If you receive NO autoreplies then something more serious is wrong and you'll need to re-try. ESRI email servers have very aggressive domain blocking that may forbid your email from coming in, so always try another email address if you can or a free yahoo or gmail address. If you have problems you can also try to send a short query to ecp2 at esri dot com. We maintain an alternate address as backup but we don't check it often unless someone tells us they need to use it. This alternate address is "CONSMAP" on gmail.
When your request is approved you will get a copy of your original request with the approval. Some software requires a license agreement to be signed before the software will be shipped. Shipping can then take 1-4 weeks depending upon subsequent licensing issues and questions. All ESRI software is shipped as standard media kits that contain all our software. There is a post-shipment licensing and registration process that formally activates what you got in your grant. Some licensing is annual and has to be renewed, some is permanent, they all require different forms and procedures prior to installing so make sure you allow time for that in your installation planning.
After your grant is approved, watch for the critical license file email from ESRI. It will arrive a week or 2 after your grant ships and it will contain the activation codes needed to unlock your software installation so it will actually run! Please remember save that license file to an offline storage so you can reinstall in case of computer problems.
If your request is granted, information about your grant may be posted on the ESRI Conservation Program (ECP) web site at www.conservationgis.org.
The existence of this grant program is thanks to the thousands of grantees before you who were kind enough to share their maps, reports, letters, stories, photos & clippings with ESRI as they developed their GIS and map programs. Anything you'd like to share with us as you progress will help keep our grant program going for those who will need it in the future.
Thank You
Charles Convis, ESRI Conservation Program Coordinator
380 New York St., Redlands, CA, 92373
tel: 909-793-2853 x2488 fax: 909-793-5953
email: ecp2 at esri dot com
--------------------APPLICATION FORM----------------------
+++++++++++++++++++++++++++++++++++++++++++++++
IMPORTANT! IMPORTANT! IMPORTANT! IMPORTANT!
BE SURE YOU HAVE FOLLOWED THE FORMATTING, SUBJECT
LABELLING AND SUBMISSION INSTRUCTIONS EXACTLY AS DESCRIBED
IN THE SECTIONS ABOVE OR YOUR APPLICATION CAN NOT BE
PROCESSED!
====Please Delete everything above this line====
[ESRI CONSERVATION PROGRAM]
[SOFTWARE/TRAINING APPLICATION FORM v5.2008]
===BASIC SECTION: Mandatory for all applicants===:
*-Today's Date [RDATE]?:
*---SPECIFIC REQUEST
*- Software request (type "yes" or leave blank) [RSOFT]?: YES
*- Specific Software & Version requested [RVERS]?: APGA bundle current ver
*- ESRI-Press Book? (type "yes" or leave blank) [RBOOK]?:
*- Training days (type # of days or leave blank) [RTRN]?:
*- ESRI USA Conference Passes [RPASS]?:
*---YOUR COMPUTER DETAILS
*- Hardware platform [RPLATFORM]?:
*- Operating system & version [ROS]?:
*- Online Access Capability [RWEB]?:
*---PAYMENT: $100 (or edit & explain) [RPAY]?: $100
*- Please ship to this address: (or edit) _X_ORGANIZATION __APPLICANT
*- Please bill to this address: (or edit) _X_ORGANIZATION __APPLICANT
*- I authorize you to bill me (edit if no) _X_Yes ___No
*- If applicable, bill to the following Purchase order #:
*-- REQUIRED ORGANIZATION data
*- Organization Name [ORGNAME]?:
*- your tax-exempt number if any [OTAX]?:
*- your ESRI client number if any [OESRI]?:
*- Street/FedEx address [OADDR1]?:
*- Street Address line 2 [OADDR2]?:
*- Mailing Address [OADDRM]?:
*- City [OCITY]?:
*- State (2-letter code) [OSTATE]?:
*- Zip or Postcode [OZIP]?:
*- Province (if any) [OPROV]?:
*- Country (i.e. USA) [OCNTRY]?:
*- Office phone with area code [OTEL]?:
*- Office fax with area code [OFAX]?:
*- Main email [OEMAIL]?:
*- Org Web site URL if any [OWEB]?:
*- Your Organization's total budget last year [OBUD]?:
*- Your GIS program budget last year [OGISBUD]?:
*-- REQUIRED APPLICANT/STUDENT data
*- Your full name and any initials [CFIRST]?:
*- Your honorific (i.e. Dr., Mr. Ms.) [CPREFIX]?:
*- your personal Street/DHL address [CADDR]?:
*- your City [CCITY]?:
*- your State (2-letter code) [CSTATE]?:
*- your Zip or Postcode [CZIP]?:
*- your Province (if any) [CPROV]?:
*- your Country (i.e. USA) [CCNTRY]?:
*- Your direct phone number [CTEL]?:
*- Your direct email address [CEMAIL]?:
*-- REQUIRED DESCRIPTION Essay on how you'll use the grant [OUSE]?:
*-- REQUIRED JUSTIFICATION (CONFIDENTIAL)? Essay justification
- on why you require a grant [OWHY]?:
*-- REQUIRED STATUS REPORT-Date you expect to submit your
- grant status report (month/day/year, i.e. 11/4/99)[OSTATDUE]?:
*- IF APPLICABLE: Date of your last status report [OSTATDATE]?:
*-- PICK A PUBLICATION: Please enter any ESRI press titles
WITH their ESRI part# i.e.: "Marine GIS part #83202" [RBOOK]?:
*-== COURSE/WEB PRE-REGISTRATION [CPREREG]?:
- CLASS:
- Dates:
- Location:
- Student Name:
*== FOR ESRI CONFERENCE GRANTS ONLY: VOLUNTEER
- TASKS YOU CAN DO OR TITLE & ABSTRACT OF YOUR PAPER [FTASK]?:
*-===PLANET ACTION SECTION: Applicant Program Proposal
(you may delete this section if you are not applying)
*-Title of your Project [PTITLE]?:
*-PROJECT DOMAIN: put an "X" next to the relevant domain:
__vegetation, biodiversity & ecosystems
__human dimension & habitation
__drought, desertification and water resources
__oceans
__ice & snow cover
*-EXECUTIVE SUMMARY of your proposal [PSUMMARY]?:
*-PURPOSE of your Imagery/GIS project [PDESGIS]?:
*-METHODOLOGY of your Imagery/GIS project [PDESMTH]?:
*-RESULTS: describe expected solutions, strategies & outcomes [PDESOUT]?:
*-SCHEDULE: Summarize your project schedule, key dates and
key deliverables for the next year [PDESPLAN]?:
*-SERVICE- Which local groups are you involved with and how
will your project help them [PDESHELP]?:
*-STAFFING- Short description of the people who will use the Imagery and GIS products you requested & what background, skills & training they possess relevant to those products.
[PDESPAX]?:
*-SCIENCE STAFF or SUPPORT - Who helps you with scientific questions, methods and problems, what is their scientific background, and what do they do? [ODESMNT]?:
Please agree to all 7 of the following by typing "yes" before each one:
____The project will not be operated by a private company
____The project is non-commercial
____The project has no religious or ideological content or purpose
____You agree with the Planet Action Charter
(http://www.planet-action.org/automne_modules_files/polyProjects/edited/r422_93_pa_charter_v1.pdf)
____You will mention Planet Action sponsorship in your communications on the project.
____You will comply with the Planet Action data user license for the use of satellite imagery and with proprietary rights of any PA contributor, member or partner.
____You will contribute a status report after the first year containing narrative, example maps and photos, and spatial data about your project work during the year with specifics about which report materials are permitted to be posted on the Planet Action community web site.
*-PROJECT AREAS: Did you attach a shapefile with polygons of your project areas or areas of interest, project name, and Description (Y/N) [ODESFOOT]?:
*-PROJECT AREAS: Did you attach an illustrated proposal with field photos, example maps and example stories (Y/N) [ODESPRO]?:
*-===END-this is the end of the ESRI grant application
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